Description
Description
Chemonics International, a leading international organization based in Washington, D.C., seeks a Procurement and Logistics Coordinator in Abuja for the USAID funded Strategic HIV/AIDS Response Program (SHARP) Task Order 01 activity in Nigeria
This activity aims to identify and support proven interventions through the improvement of service delivery and strengthening health systems with an expanded effort with the Government of Nigeria (GON) in Kwara, Niger, Sokoto, Kebbi, and Zamfara States
The objectives of the activity include:
Targeted and efficient HIV and TB case identification and linkage to care and treatment;
Enrollment of patients on HIV/AIDS therapy with adequate adherence and minimal loss to follow-up;
Successfully suppress HIV viral load; and
Increase GON capacity to expand, coordinate and finance HIV/AIDS and TB services. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities
Comply with all Chemonics and SHARP TO 01 policies and procedures and USAID regulations in project procurement and subcontract award management.
Oversee the policies, practices, and procedures at all aspects of SHARP TO 01 procurement, contribute to the development of project procurement plan in accordance with approved workplan and implementation of procurement and sourcing strategies.
Take lead on all routine procurement requests of the project in-country office as well as state offices, work closely with the administration staff to help meet the requirement for routine procurement on a timely basis.
Work closely with the program team in developing and finalizing RFQs, RFPs, RFAs, RFIs for programmatic procurements, identify best means to maximize outreach to interested groups.
Manage the whole procurement process of floating the requests, identifying suitable vendors, and finalizing the purchase orders or subcontracts; and ensuring the delivery of goods and services in accordance with agreed-upon terms.
Assist in negotiation of subcontracts, purchase orders on behalf of the project.
Ensure that subcontractors, vendors comply with all regulatory requirements of the agreement.
Assist with administration of project sponsored conferences, workshops, and training activities infield.
Maintain an accurate database of the vendors, update it from time to time through the identification of new vendors for floating the RFQs, RFPs as may be required.
Maintain an organized procurement filling system in accordance with standard organizational policy.
Producing periodic reports, monthly and quarterly, of procurement actions and status update
Ensure purchases orders information is accurately maintained in the central MIS system
Provide logistics support as may be required by the project
Perform other duties and responsibilities as required.
Qualifications
Bachelor's Degree in Supply Chain Management, Business or Public Administration, Economics, or any other related field; Master's Degree preferred.
3-5 years of work experience in procurement and/or supply chain management; work experience on USAID or any other donor-funded projects preferred.
Familiarity with local as well as USG rules and regulations is required.
Proven ability to build and maintain collaborative relationships with donors, subcontractors, grantees, and vendors in general.
Flexible with a creative personality, ability to maintain a rapid and demanding pace of work.
Good communication skills, fluency in English is required.
Good ITC skills required.
Excellent communication skills, both verbal and written
Demonstrated leadership, versatility, and integrity
Fluency in English required.
Working Conditions / Duration of Assignment:
This is a long-term position for the life of the contract.
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Description
Chemonics International, a leading international organization based in Washington, D.C., seeks a Finance Manager in Abuja for the USAID funded Strategic HIV/AIDS Response Program (SHARP) Task Order 01 activity in Nigeria
This activity aims to identify and support proven interventions through improvement of service delivery and strengthening health systems with an expanded effort with the Government of Nigeria (GON) in Kwara, Niger, Sokoto, Kebbi and Zamfara States.
The objectives of the activity include:
Targeted and efficient HIV and TB case identification and linkage to care and treatment;
Enrollment of patients on HIV/AIDS therapy with adequate adherence and minimal loss to follow-up;
Successfully suppress HIV viral load; and
Increase GON capacity to expand, coordinate and finance HIV/AIDS and TB services. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities
Support overall financial management of SHARP TO 01, ensuring strict adherence to Chemonics policies and procedures and USAID rules and regulations.
Supervise accounting cycle to include preparation and appropriate documentation of journal entries, payment requests, and general ledger reconciliations.
Ensure that incurred costs are allowable, allocable, and reasonable in accordance with USAID cost principles and Chemonics policies and procedures.
Review and approve accounting and supporting documents and transactions to ensure accuracy, completeness, and compliance with Chemonics policies and procedures and USAID regulations.
Review accurate, complete, and timely financial reporting using ABACUS system, including monthly accrual/projection spreadsheets, and ensure timely submission to the home office (HO). Prepare and/or review ad hoc analysis and reporting as needed. Monitor preparation and perform analysis of financial reports relative to budget and monthly forecasting.
Oversee monthly wire transfer requests for submission to the HO and manage local bank accounts to ensure sufficient availability of funds for project needs.
Review the internal financial control systems to ensure that appropriate mechanisms, procedures, and systems are in place. Ensure proper safeguards of funds and compliance with established USAID and Chemonics financial and accounting procedures.
Review and ensure proper authorization and approval and timely processing of payment/reimbursement requests for employees/suppliers/vendors.
Plan, perform and supervise internal audits of accounts payable, accounts receivable, payroll, fixed assets, and petty cash.
Review and approve bank reconciliations and reconciliation of petty cash and fund report at time of replenishment.
Review submission of all tax withholdings (payroll income tax, deduction at source) to relevant parties.
Review payroll and ensure allocation of payroll costs to appropriate general ledger accounts.
Work closely with internal and external auditors during field program audits.
Serve as a resource person for technical and finance staff on Chemonics and USAID policies, procedures, and regulations.
Interact with bank and other officials on an as-needed basis.
Provide support in grants selection and administration.
Manage procurement of goods and services; administer maintenance agreements as directed.
Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations.
Performs other duties and responsibilities as required.
Preferred Qualifications
University Degree in Accounting, Finance, Business Administration, Economics or other relevant field;
Minimum of 5 years of experience in program administration and finance management;
Previous professional experience with international donor programs;
In depth knowledge of the operating environment and employment regulations in Nigeria;
Experience in bookkeeping and accounting
Results-oriented professional capable of achieving targets and goals set in cooperation with the client, counterparts, and stakeholders;
Demonstrated ability to work productively within a team
Possess excellent organizational and multi-tasking skills;
Ability to communicate clearly and effectively;
Fluency in English is required.
Working Conditions / Duration of Assignment:
This is a long-term position for the life of the contract.
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