Description
Job ID: 2020-1207
Category: Grants Management
Overview
Creative seeks a Grants Officer for the anticipated follow on to Reacting to Early Warning and Response Data in West Africa II (REWARD II) project
The Grants Officer will provide administrative and technical guidance and support to the Grants Manager, and technical experts on the design of grant applications, guidelines, and regulations for the small grants mechanism
S/he will also provide mentoring and guidance for Civil Society Organizations responding to requests for grants’ applications and implementing grants.
Project Summary
Creative Associates International (Creative) will be implementing an anticipated regional project - Reacting to Early Warning and Response Data in West Africa II (REWARD II) - to:
Provide capacity building to the Economic Community of West African States’ (ECOWAS) National Centers for the Coordination of Response Mechanisms (NCCRMs) to enhance conflict early warning and response systems; and
Support national and local stakeholders in five countries to mitigate electoral conflict triggers before they escalate into violence.
Reporting and Supervision:
The Grants Officer will report to the Grants Manager.
Responsibilities
Help design grant applications, including content, guidelines, and regulations for the small grants;
Provide advisory assistance to grant applicants and the review of grant submissions;
Analyze and evaluate grant submissions for technical and budget soundness and compliance with donor regulations, recommending award actions to the contract team;
Coordinate the issuance of awards and maintain contract documentation through the development and upkeep of a small grants database;
Support grantees throughout implementation on content, messaging, and coordination; and
Prepare scheduled and special reports, studies and analyses regarding the small grants program.
Qualifications
Bachelor's Degree in Management, Social Science, Financial Analysis or Accounting desirable; Master's Degree preferred;
At least four (4) years of experience with sub-grants management, preferably in West Africa; six (6) years of working in international development;
Solid understanding of donor regulations and procedures pertaining to grants management;
Demonstrated ability to perform complex tasks and to prioritize multiple projects;
Ability to analyze technical and cost proposals and prepare reports and recommendations on whether applicants should be funded;
Ability to analyze budget line items for compliance with budget guidelines; and
Proven records maintenance and database management skills; and
Fluency in English is required; fluency in French is desired.
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ID: 2020-1208
Category: Administrative/Office Support
Overview
Creative Associates seeks an Office Manager for an anticipated regional project in West Africa.
The Office Manager will be responsible for overseeing areas of human resources and operations out of Nigeria.
S/he will organize and coordinate office operations procedures to optimize program effectiveness and efficiency.
S/he will lead Human Resources (HR) practices and objectives that will foster a high-performance team culture that emphasizes employee engagement, performance management, and the recruitment and ongoing professional development of project staff.
The Office Manager will be responsible for intra-office communication, streamlining administrative and operational procedures, inventory control management, and staff supervision.
The Office Manager is also responsible for the maintenance of processes and metrics that support the achievement of the project’s goals which includes ensuring compliance with Creative and donor/client human resources policies, procedures, and regulations.
Project Summary
Creative Associates International (Creative) will be implementing an anticipated regional project - Reacting to Early Warning and Response Data in West Africa II (REWARD II) - to (1) provide capacity building to the Economic Community of West African States’ (ECOWAS) National Centers for the Coordination of Response Mechanisms (NCCRMs) to enhance conflict early warning and response systems; and (2) support national and local stakeholders in five countries to mitigate electoral conflict triggers before they escalate into violence.
Reporting and Supervision:
The Office Manager will report to the Chief of Party (COP), located in Abuja, Nigeria.
Responsibilities
Ensure program operations, workplans and activities in target countries are in alignment with established project policies and expectations; maintaining constant communication and coordination with COP;
Compile and review budgets, solicited quotations, negotiations, and analysis to recommend vendors for delivery of goods and materials to grantees; oversee delivery and tracking of procurement and inventory;
Manage HR office operations ensuring compliance with Creative and client HR rules and regulations;
Lead the full-cycle recruitment process including finalization of job descriptions, advertisement of vacancies, review of applicants, scheduling and conducting interviews alongside project senior management, checking candidate references, and collecting new hire documents;
Onboard new project hires;
Manage employee benefits enrollment and ensure all inquiries and challenges faced by employees regarding their insurances are handled;
Coordinate the performance evaluation process;
Provide information and advice to project staff regarding HR policies and procedures;
Coordinate staff training and establish staff development plans based on staff appraisals and evaluations;
Receive and log grievances or complaints from employees;
Consult with HQ HR Operations Manager and legal counsel regarding difficult cases and provide recommended solutions prior to forwarding complaints to management for review;
Provide oversight related to the updating of personnel files and other related HR documents including employment agreements, amendments, timesheets, calendar holidays and leave;
Provide information as required by Compliance Officers/Auditors during audits; and
Perform other duties as assigned.
Qualifications
Bachelor's Degree in Human Resources, Business Administration, or a related field;
At least six (6) years of HR and operations experience and eight (8) years of general work experience;
Experience working on USAID or similar internationally funded programs;
Strong knowledge of U.S. Government procurement rules and regulations;
Strong ability to use and develop management and tracking systems;
Excellent communication and interpersonal skills.
Excellent record-keeping and documentation skills;
Demonstrated knowledge of Nigerian local labor law;
Proficiency with Microsoft Office; and
Fluency in English is required; Fluency in French is desired.
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Job ID: 2020-1206
Category: Grants Management
Overview
Creative Associates seeks a Grants Manager for the anticipated Reacting to Early Warning and Response Data in West Africa II (REWARD II) project
The Grants Manager will provide administrative and technical guidance and support to the Project Director and remotely oversee local grants staff to administer small fixed amount awards to local civil society organizations in Guinea, Benin, Togo and two additional West African countries around electoral violence prevention.
Project Summary
Creative Associates International (Creative) will be implementing an anticipated regional project - Reacting to Early Warning and Response Data in West Africa II (REWARD II) - to:
Provide capacity building to the Economic Community of West African States’ (ECOWAS) National Centers for the Coordination of Response Mechanisms (NCCRMs) to enhance conflict early warning and response systems; and
Support national and local stakeholders in five countries to mitigate electoral conflict triggers before they escalate into violence.
Reporting and Supervision:
The Grants Manager will report to the Chief of Party, located in Abuja, Nigeria.
Responsibilities
Provide technical support to the USAID REWARD team in conducting an initial screening of applications to sift out ineligible applicants;
In coordination with the USAID REWARD team, coordinate the process of preparing grant agreements for successful applicants;
Provide advisory assistance to NGO grant applicants and assist in the review of grant submissions;
Facilitate the evaluation of grant submissions for technical and budget soundness and compliance with donor regulations, recommending award actions to the project team;
Oversee and support grant programming implementation by USAID REWARD’s sub-grantees in target countries – ensuring timely and compliant implementation of grant activities, milestones, and deliverables;
Coordinate the issuance of awards and maintain grant documentation through the development and upkeep of a grants database;
Assist with the preparation of scheduled and special reports, studies and analyses regarding the small grants program implemented in the target countries;
Manage project grants using Creative’s online grants management system, the System for Managing Activities, Reporting and Tracking (SMART);
Support grantees and colleagues in the use of SMART through training and mentoring, as needed;
Prepare scheduled and special reports, studies and analyses regarding the grants program, as needed;
Develop grant guidelines, processes, and procedures, training staff members on these procedures, and addressing all grant-related questions; and
Work closely with Creative Associates’ headquarters grants department, as needed.
Qualifications
Bachelor's Degree in Management, Financial Analysis or Accounting desirable; Master's Degree preferred;
At least six (6) years of experience with sub-grants management, preferably in West Africa; eight (8) years of working in international development;
Strong understanding of USAID regulations and procedures pertaining to grants management, and ability to interpret and explain USAID regulations;
Demonstrated ability to perform complex tasks and to prioritize multiple projects;
Ability to analyze technical and cost proposals and prepare reports and recommendations on whether applicants should be funded or not;
Ability to analyze budget line items for compliance with budget guidelines;
Proven records maintenance and database management skills; and
Fluency in English is required; fluency in French is desired.
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