Description
Location:
Maiduguri, Borno
Duration: 12 Months
Start date: 01-08-2020
Your Work Environment
Action Against Hunger began operations in Nigeria in 2010 in response to the high rate of chronic malnutrition in Northern Nigeria, focusing on integrated programming. In 2011, we expanded our work to begin implementing nutrition development projects in Jigawa and in Yobe. Following the crises in Northeast Nigeria, we further expanded our operations to address the Nutrition, Health, Food security and livelihoods, WASH, and shelter needs of conflict-affected communities. In the year 2018 alone, our work in Nigeria reached approximately 3.5 million people. We are operational in 11 Local Government Areas of Borno, 12 in Yobe and 3 in Jigawa.
Action Against Hunger Nigeria programme is supported by DFID, ECHO, GAC, OFDA, SDC, UNICEF, EU, USAID, AFD, French Ministry of Foreign affairs, SIDA and UNOCHA NHF. The total budget amounted to approximately 54 million USD in 2018. The country team comprises of over 600 staff. Other than the coordination office in Abuja, there are three state offices in Damaturu, Maiduguri and Dutse and four sub-bases including Monguno, Potiskum, Bade and Damasak.
Since January 2018, our teams in Borno State have deployed emergency response to over 25,000 people in the Monguno following an attack on a military base. There are presently 350 staff in this area covering Monguno, Kukawa and Nganzai Local Government Areas working on food assistance, WASH, Health & Nutrition and recovery programmes, particularly in IDP camps.
Job Responsibilities
Under the supervision of Operations Support Coordinator, you will be in charge of carrying out supply chain management of all procurement activities in Borno State whilst ensuring full compliance with ACF procedures and policies. More precisely, you will be in charge of:
Ensuring Logistics Supply Chain, review and prepare all documentation during the procurement process
Negotiating supplier framework agreements and contracts
Supervising delivery issues
Reporting
The position will oversee and manage all the procurment activities for over 8 projects across three field offices in Borno state and supervise a team of 5 staffs
Job Profile
You hold a Bachelor degree in Business Administration OR Logistics OR Purchasing and Supply. You have 3 years of professional experience in procurement and/or logistics capacity management and coordination, preferably in Humanitarian or development work.
You have strong ability to organize and prioritize workload, using initiative when appropriate and demonstrate good judgement. You are committed to ACF values, have strong analytical, communication, interpersonal and negotiation skills.
You are a manager that have the ability and desire to develop staff capacity. A previous experience of handling a large volume base like Maiduguri will be a benefit. You are fflexible and able to live and work in a stressful and insecure environment.
You are fluent in English. Fluency in one or more National/regional languages an asset.
Condition of Employment:
Length of contract: 12 months, starting on the August 1st 2020.
Remuneration and Benefits
Monthly gross salary from 2010€ to 2335€ upon experience.
+ Per diem and living allowance: 539€ (cf eurocost) net, field paid.
+ 12 % of monthly gross salary as country allowance.
+ 16% of monthly gross salary as reimbursement of retirement insurance for non-French citizen.
+ Child allowance, limited to 5 children.
Transportation and accommodation:
Coverage of transportation costs to and in the mission.
Individual room in guesthouse covered
Medical coverage: 100% coverage of medical expenses + repatriation insurance.
Leaves and RnR:
25 days of paid leaves per year.
+ 20 RnR per year.
+ 215 € at each RnR period (averagely every 2 months)
Coverage of the transportation expenses to the RnR area of reference.
Training:
Free and unlimited access to the certifying e-learning platform Cross knowledge
Technical trainings at HQ or regional level (averagely 1 per year).
Intermission Workshop once a year.
Participation to external trainings costs upon eligibility of the request.
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Location
: Maiduguri, Borno
Depart: Operations
Level: Manager / Supervisor
Start date: As Soon As Possible
Direct Line Manager: Grants & Compliance Coordinator
Objective 1
Coordinate and supervise the production and submission of quality and timely donor reports
Tasks and Responsibilities:
Ensure high quality and timely grant reporting from technical support staff and programme managers for submission to the HOD Grants and Compliance; undertake a qualitative review, grammatical edit and ensure compliance to guidelines and donors’ requirements, use of proper templates
Ensure that internal timelines and external deadlines are met; maintain the reporting tracker developed by HOD, follow up on inputs from project teams and technical staff and update archive on NHF and in the base.
In collaboration with the Coordination Team (Program, WASH, FSL, Nutrition and Health, Log, Finance, MEAL coordinators), address any further follow-up question/s, comment, etc., to ensure compliant and quick submission of additional and/or revised information required.
Coordinate responses to any donor feedback and ensure timely submission of requested feedback.
Objective 2
Identification, coordination, preparation, writing, and submission of quality and timely concept notes and full proposals, following Action Against Hunger’s validation processes and taking into account the donor guidelines
Tasks and Responsibilities:
Under the supervision of the HOD Grants and in close collaboration with area co and technical/program team Formulate concept notes and proposals; develop context, compile and edit narrative components, ensure budget templates are shared, monitoring and compose other documents as necessary;
Under the supervision of the HOD Grants and in close collaboration with area co and technical/program team, he/she will analyze and capitalize assessments (Rapid Needs Assessment), baselines, and field observations for needs identification.
Under the supervision of the HOD Grants and close collaboration with area co and technical/program team, he/she will identify interventions to be presented to international/local donors when necessary.
Assist with research on funding opportunities, and potential donors, partners, and their strategies;
Objective 3
To support internal coordination and communication within the Action Against Hunger Nigeria mission
Tasks and Responsibilities:
Develop internal knowledge of Action Against Hunger internal policies and reporting mechanisms; communication, advocacy, and cross-cutting policies, internal reporting APRs, situation reports, project updates, beneficiary count and technical evaluations report.
Ensure compliance with donor visibility requirements, edit and draft human interest stories, success stories and photographs for donor reports and presentations.
Assist the HOD Grants and Compliance and area coordinator in the development of grant portfolio summaries, project, and donor brief/updates;
Assist to identify potential opportunities for partnerships with local and international organizations and participating in the development of agreements and vetting processes.
Ensure comprehensive grant files are maintained up to date and are available for use in both hard and soft copy (proposals, contracts, amendments, reports, etc.).
Facilitate the dissemination of knowledge management products, publications, factsheets;
Objective 4
Provide strategic, technical, and coordinated support to Grants Management
Tasks and Responsibilities:
Facilitate kick-off, review and closing meetings to ensure project objectives are being met and identify and challenges, delays or deviations from the project plan; and communicate with donors, support on any internal or external realignments as appropriate.
Follow up with Program Managers and Technical Coordinators on Program Implementation and collection of data according to means of verification, from the kick-off meeting to contract closure, to allow pro-activeness in the monitoring of the grant and related tasks (such as ad-hoc donor requirements or extension/amendment requests).
Under the supervision of the HOD, Grants develop grant revisions, cost extensions, budget realignments and modifications
Facilitate training and capacity building for field teams, in particular, Program Managers and Field Coordinators on the Project Cycle Management Tools and internal reporting tools.
Build the capacity of field staff to write and incorporate feedback on donor reports;
Identify and communicate to program/technical, field and M&E staff gaps in reporting/data collection.
Maintain an in-depth knowledge of Action Against Hunger internal policies and proposal guidelines for donor organizations funding Nigeria programs/projects among project managers, technical as well as operational support staff
Position Requirement / Qualifications
Degree and / or Master's Degree in Humanitarian Action or any related field (International Relations, Political Science, Law, etc.)
At least 5 years’ experience in international development, humanitarian assistance, international relations or related sector.
Skills and Experience:
Essential:
Excellent expertise in proposal and report writing, donor rules and regulations, validation procedures, coordination of processes.
Experience in Project Cycle Management, theory of change and project implementation tools
Strong commitment to Mission objective and general knowledge of programmatic areas (FSL, WASH, Nutrition and Social Protection)
Ability to write donor reports and proposals in excellent English.
At least 3 years as Grant Writer or similar (i.e. Project Officer)
Knowledge of key institutional donors, including ECHO, USAID (FFP, OFDA), SDC, SIDA, GAC, OCHA, AECID.
knowledge of Humanitarian principles, SPHERE project minimum standard, gender, protection, and conflict sensitivity
Fluency in English and an additional advantage if fluent in Hausa and Kanuri
Preferred:
Well organized, attentive to detail and ability to manage multiple tasks
Detail-oriented, organized, and able to manage to compete for urgent requests and priorities;
Ability to work in a multicultural context and be a team player;
Ready and willing to travel to remote locations, remain calm and under pressure and adapt to changing circumstances.
Proven ability to work independently under minimal guidance, pressure and tight deadlines;
Problem solver with a work style that builds confidence in others.
Minimum Gross Basic Salary
NGN 424,310 per month
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