Description
Main Purpose of Job
The objective of the Human Resources (HR) Intern is to assist with Human Resource Operations
This includes, but is not limited to, ensuring completion of employee’s documentation, HR administration and filing as well as documenting all performance actions and ensuring compliance with relevant company and labor practices, and ensuring up-to-date maintenance of personnel files as well as logistical support for the full cycle recruiting process.
General Responsibilities
Assist and manage staff recruitment by longlisting, sending interview invitations, reference check, inform job applicants of their acceptance or rejection for employment
Process and/or verify completeness and accuracy of all employment actions and personnel records and documentation such as employment agreements and offer letters for new staff, amendments, transfers and terminations
Maintain HR data sheet for staff employment history; confirmation, staff contract due dates
Documentation of certificates and follow-up on response from former employer and conducting HR reference checks of new staff and ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment
Document staff benefits such as health insurance and life/accident insurance plan
Documentation of consultant agreement (s) and agreements as needed and maintain all recruitment checklist for file completeness
Conduct terror check for consultant and new hire
Maintain and track new hire probation end period
Support HR team in HR updating monthly HR newsletter
Assist the HR team in planning staff related activities
Support the HR team in developing and disseminating information tool to staff
Collect approved leave form and maintain the tracking sheet
Other duties that may be assigned from time to time.
Required Minimum Education
Minimum of bachelor’s degree in Human Resources, Industrial Relations, Administration or related field.
Required Minimum Experience
1 year or less experience working in the human resources department of an organization.
Knowledge and Skills:
Ability to understand comprehensive information
Basic numeracy and IT skills required for operating various systems
Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues
Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadline.
Competencies:
Excellent interpersonal skills and demonstrated ability to interact professionally with diverse staff, clients, and consultants
Ability to interpret, analyzes, and explains the official framework employment regulation
Strong work ethics and good time management
Demonstrated integrity, confidentiality and approachability
Demonstrate good judgment and sound financial "common sense"
go to method of application »
Main Purpose of the Job
Under the overall supervision of the Director of Finance and Administration (DFA)-PMI, the Accountant will be responsible for assisting the state Senior Accountant/Finance Manager with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse
The Accountant will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency
The Accountant will be aware of, and adhere to, MSH’s Procurement Integrity standards in all activities.
Major Activities / Responsibilities
Prepare payment vouchers
Properly code all transactions
Control and enter all expenses from the petty cash
Payment of expenses, including per diem and transport to participants during activities in the field
Prepare and control advances
Assure balances of unused portions of advances are deposited into the MSH account
Prepare deposit slips for cash to be deposited into the bank account
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks
Maintain accounting files
Follow up on outstanding advances and assure timely reconciliation
Control consumption of project (petrol, electricity, water, telephone)
Participate in the improvement of the accounting system and the system of internal control
Create all financial reports as requested by supervisor
Preparation and filing of forms for payments of taxes and social security
Other tasks as requested by supervisor
Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure)
Ensure that treasury practices in country minimize MSH’s cash exposure
Ensure that entries are entered into financial system accurately and timely
Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures
Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract / award and donor requirements, and comply with MSH policies and standard operating procedures
Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
Monitor and ensure compliance.
The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor.
Required Minimum Qualification
Minimum of University Degree or HND in Accounting / Finance.
Required Minimum Experience
Minimum of 3 years of post degree / HND experience in accounting / finance
Knowledge of US Government funded programs, regulations and requirements
Experience or understanding of key aspects of accounting
Experience with U.S. government projects helpful, but not mandatory
Proficiency in Microsoft Office programs, especially Excel spreadsheets
Experience in the use of accounting software (QuickBooks preferred)
Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation
Demonstrate good judgment and sound financial "common sense".
Knowledge and Skills:
Verbal and written language skills in English required including speaking, writing, understanding, and reading and the ability to conduct business in English
Excellent communication skills
Excellent organizational and interpersonal skills with a service-oriented outlook
Advanced reporting skills
Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience).
Competencies:
Ability to work under pressure
Ability to work independently, prioritizes tasks, and meets deadlines
Ability to work in a team Extensive knowledge of USAID rules & regulations and Experience with U.S. government projects helpful
Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations
Ability to follow MSH and donor policies and procedures for procurement and documentation, and ensure adequate accounting documentation fora proper audit trail.
Related search
