Description
Scope of Work (SOW)
This scope of work (SOW) sets forth the services to be provided by the HIV/AIDS Advisor, Donor Integration to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project in Nigeria.
Background
The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s maternal and child health, and population and reproductive health programs. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.
The HIV/AIDS Advisor, Donor Integration will be responsible for providing critical logistical management of warehousing and distribution services for HIV/AIDS commodities funded by non-USAID donors, managing the day-to-day and overall distribution cycle logistics and communication across the USAID GHSC-PSM project, the Global Fund Warehousing and Distribution Management Services contract, and any future donors or their implementation partners with HIV/AIDS commodities under the management of Chemonics in Nigeria.
The HIV/AIDS Advisor, Donor Integration will serve as a member of the Donor Integration Team, and will play an integral role in Chemonics’ Nigeria Global Health Supply Chain Field Office team.
Supervision:
The HIV/AIDS Advisor, Donor Integration will report to the Senior Manager, Global Fund Operations
Principal Duties and Responsibilities (Essential Functions)
Provide overall coordination and management of HIV/AIDS commodity distribution cycle(s) to ensure processes and timelines are adhered to, reporting any potential or actual issues and abnormalities directly to the Director, Donor Integration;
Foster positive working relationships with donors, Global Fund HIV/AIDS Principle Recipients (PR), Global Fund HIV/AIDS Sub-Recipients (SR), and other private and public stakeholders;
Support the coordination, the collection and collation of non-USAID Long Haul Distribution orders for HIV commodities. As required, work closely with the Quantification & Planning team to provide and/or confirm all required inputs needed to generate long-haul orders;
Manage the collection and collation of Last Mile Distribution (LMD) orders from non-USAID clients and/or their in-country representatives or partners;
Serve as the main point of contact for all HIV/AIDS commodity W&D challenges during distribution cycles, proactively liaising with the relevant technical teams to track deliveries and collaborating with the Director, Donor Integration and other technical and operations staff to quickly identify and action solutions to issues before they arise;
With the W&D team, manage the reconciliation and provision of HIV/AIDS commodity Proofs of Delivery (PoDs) for all non-USAID donors, partners, and/or representatives following the completion of each LMD cycle, as required;
With the W&D team, manage the reconciliation and preparation of warehousing Confirmation of Receipts (CoRs) for HIV/AIDS commodities and share such with the appropriate non-USAID stakeholders monthly;
Work closely with the M&E team to ensure inputs required for HIV/AIDS reporting are collected and submitted by the relevant entities, such as NACA or any other Principal Recipient, on schedule;
Coordinate with the W&D team to review and track all costs assigned to non-USAID donors for or relating to HIV/AIDS commodities, specifically the type of cost, basis, unit rate, corresponding vendor/subcontract, period of services, and date processed/approved;
Maintain project files on the intranet;
Perform other tasks as assigned.
Job Qualifications
Minimum of five years experience on complex donor-funded public health programs or projects in a developing country context;
Bachelor's Degree in Pharmacy, Health or Management related discipline. Advanced Degree preferred but not required;
Strong working knowledge of medical procurement, logistics, or supply chain management systems preferred;
Demonstrated ability to create efficiencies and lead operational transformation in large complex programs;
Skilled in working with high-performing teams;
Experience working with multiple stakeholders to implement complex programs;
Excellent interpersonal, written and oral communications skills; proven diplomatic and public relations skills;
Highly organized, detail-oriented, and comfortable with multi-tasking/managing competing priorities;
Prior experience in Nigeria and/or West Africa preferred;
Fluency in written and spoken English.
Working Conditions / Duration of Assignment:
This is a long-term position for the life of the contract based in Abuja, Nigeria with local travel as needed.
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Background
The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain.
GHSC-PSM has been tasked by USAID to improve access to MNCH commodities in three States: Bauchi, Kebbi and Sokoto. GHSC-PSM will be coordinating its work with other USAID implementing partners tasked with other aspects of health systems strengthening in the three states. GHSC-PSM will also align its activities with the SMOH and work closely with the State Health authorities in support of strong supply system for MNCH commodities.
The MNCH State Logistics Advisor will be expected to work with the State, IHP project office, Breakthrough Action and other key partners to coordinate and support the PSM of MNCH commodities in these priority State.
Responsibilities
Specifically, the MNCH State Logistics Advisor will conduct the following:
Strategically collaborate with IHP and Breakthrough Action to ensure cooperative and integrated approach to improving MNCH services in respective States
Provide technical support and advocate for strategic planning, governance, financing & PSM coordination
Advocate for the provision of high quality MNCH commodities and good MNCH logistics management practices with both government counterparts and implementing partners
Work in collaboration with the GoN Stakeholders, Implementing Partners, etc. in identifying and providing technical support for institutional and individual capacity building at the State level
Facilitate the improvement of State MNCH supply chain coordination role through MNCH specific technical working groups and quantification sub-committee, partners forum and other core PSM activities
Lead the pilot of targeted State-led MNCH SC interventions within focal States
In collaboration with the State LMCU, carry out capacity development on specific MNCH supply chain interventions with measurable outcome as fallouts of assessments
Lead the system strengthening activities of logistics and supply chain management for the MNCH programs, in collaboration with all program stakeholders and partners at the State level in priority States
Provide technical assistance for annual national and State-specific quantifications (forecasting and supply planning) of MNCH commodities, in collaboration with all program stakeholders and USAID partners
Provide technical assistance for quality and timely MNCH data collection, analysis, reporting and feedback to facilitate data visibility and accountability in priority States
Facilitate transfer of skills to appropriate logistics officers in implementing the MNCH commodities logistics system in supported States
Provide technical assistance for the development of tools or in developing or revising standard operating procedures (SOPs) and other policy documents for MNCH program management at the State level
In collaboration with GHSC-PSM office in Abuja, support the MNCH focused end-use verification and other routine or designated field assignments
Provide technical assistance for the conduct of MNCH SC focused supportive supervision at the health facilities, in partnership with other USAID partners, state LMCU and MNCH program supply chain operators
In priority States, lead on the roll-out of the specific outcomes of the HCD assessment by stakeholders
Provide technical assistance for performance management of routine monitoring of routine MNCH SCM performance
Write routine monthly, quarterly and annual reports for submission to relevant program stakeholders
Contribute to the identification of best practices and success stories for GHSC-PSM circulation
Work with designated consultants or short-term technical assistance providers to carry out requisite activities and facilitate transfer of skills to appropriate local staff
Perform any other duties as assigned.
Supervision:
The MNCH Logistics Advisor, will report directly to the Senior Manager, Region 5 on Administrative activities and to the Program Manager, MNCH on Technical activities.
Skills and Qualifications
Applicants for this position should possess the following minimum skills:
First Degree in Pharmacy, Public and / or Community Health, or Medical or Social Sciences field
At least 5 years experience working in MNCH, Malaria, Reproductive health and/or logistics with extensive field experience in Northern Nigeria
Good understanding of the Nigeria Health sector especially in the areas of MNCH as a developmental issue and attendant socio-economic implications
Experience in Logistics management and ability to work with multi-disciplinary teams.
Excellent written and verbal English and Hausa language skills. Hausa is a prerequisite and should be stated in the cover letter.
Experience successfully working with multiple stakeholders at the State level of the public and private sectors to ensure timely project delivery
Dynamic personality with initiative, flexibility, strong analytical and problem-solving skills
Must have organizational and strong computer skills
Ability to work both as part of a team and independently
Willingness to be based in Kebbi
Willingness to travel up to 40% within State.
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Classification: Short Term
Level of Effort: 3 months and can be extended
Scope of Work (SOW)
This scope of work (SOW) sets forth the services to be provided by Consultant to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc.
Objective
The objective of this billable short-term assignment is to serve as the Program Coordination Consultant for the USAID Global Health Supply Chain (GHSC) - Procurement and Supply Management (PSM) project
The Program Coordination Consultant will support the coordination of efforts across all teams on the Project to ensure that the program’s goals are achieved, and objectives are accomplished within stipulated timeframes.
Background
The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.
Principal Duties and Responsibilities (Essential Functions)
Interface with RMs to identify issues, requiring TA, analyze them, segment them into technical areas requiring assistance and provide recommendations
Work with the DCDs Technical and Program Operations to identify technical skills available to meet Project needs
Develop Quarterly TA mobilization plan based on needs from States and Technical leads in Abuja
Review All training plans to ensure the goals and objectives are clear, the target audience is identified, and a training module is prepared. Will also ensure reporting of all trainings
Provide EMT and SMT technical needs brief on monthly basis
Work closely with the PMU to facilitate STTA processes in collaboration with operations Support planning and coordination of program activities
Follow-up with STTAs to ensure the submission of their reports and coordinate feedback
Liaise with the PMU to maintain budget and track expenditures / transactions
Work with Directors to consolidate input on the workplan for each Financial Year
Manage communications in liaising with the KMC team on media relations, social media etc.
Help build positive relations within the team and external parties
Develop a data base of consultants with specialized expertise in strategic areas for the project
Ensure implementation of policies and practices in accordance with client requirements
Supervision of Consultant:
The Program Coordination Consultant will report to DCD Program Operations.
Job Qualifications
Bachelor's Degree or HND or equivalent in Public Administration, Public Health, Social Sciences, Management, or equivalent
Minimum of 5 years of project management or relevant work experience providing program support in health-related programs (with an international NGO preferred).
Excellent computer skills – good knowledge of MS Office applications
Strong analytical and problem-solving skills
Experience with a USAID funded contract or grant is a significant plus.
Able to understand and follow specific instructions with a keen attention to detail
Demonstrated ability to communicate clearly and concisely orally and in writing in English.
Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results.
Demonstrated resourcefulness in problem-solving and initiative to learn new skills.
Good interpersonal skills with a demonstrated ability to work independently as well as part of a team
Ability and willingness to travel outside Abuja
Ability to perform multiple tasks simultaneously and to meet demanding timelines
Strong organizational skills
Strong program development/management background
Ability to work independently and to follow through on commitments
Demonstrate good time management skills
Ability to identify and resolve problems, and to make timely decisions
Ability to perform multiple tasks simultaneously
Effective communication skills, both in written and oral form
Adaptable to change; ability to be flexible with duties and hours
Exhibit initiative and resourcefulness
Fluency in English is required.
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