Description
Department: Operations, EHA Clinics
Division: EHA Clinics
Reports to: Assistant Operations Manager
Summary of Job
The Facility Associate performs, plans, directs, coordinates and controls all facility maintenance to ensure proper safety, sanitation and mechanical functions for the facility including; grounds and equipment.
The Facility Associate is responsible for the overall facility coordination, managing all building and equipment maintenance.
Essential Duties and Responsibilities
To perform this role successfully, the Facility Associate will perform the following responsibilities in relation to all offices, which will include but are not limited to:
Core Tasks
Ensures day to day facility operations run smoothly
Maintains physical space, ensuring a safe, clean, and functional environment.
Conducts routine inspection on all plumbing facilities, electrical equipment and water supply.
Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
Drafts and implements preventive maintenance schedules for buildings and equipment.
Ensures safety standards are followed throughout the facility.
Participates on the emergency preparedness planning team, if needed.
Responsible for managing a variety of vendors and services.
Maintains the inventory of supplies; reorders as needed.
Sending monthly invoices for all services offered and ensuring all payments are made.
Manages all stewards available on site
Performs other related duties as assigned.
Sending monthly reports on facility management and performance
Qualifications & Training
B.Sc in Civil, Electrical or Mechanical, Engineering or any related field
Excellent written and verbal communication skills
Proficiency in Google Suite, with exceptional knowledge of Google Sheet and Google Slides
Excellent time management skills and ability to multitask and prioritize work
Knowledge of project and task management tools such as Asana, Redbooth
Strong organizational and planning skills
Attention to detail and problem-solving skills
At least 2 years’ working experience in the field
Certification in Facility Management and Project Management is preferred
Key Skills and Attributes:
Computer literacy
Excellent communication
Working under pressure
Humane, empathetic and supportive bedside manner
Leadership and teamwork
Problem solving and initiative
Time management and organization
Attention to detail
Work Experience:
S/he will be required to have had related and progressive experience in a healthcare organization.
Salary
Competitive salary scale based on surveys from top private hospitals in Nigeria. The salary is negotiable but performance-based.
Other Benefits
The following benefits are available with this offer of employment:
Health Insurance: EHA Clinics will cover medical expenses for yourself, your spouse and up to two dependents. Further details are contained in the Nigeria Addendum to the EHA Clinics Employee Handbook.
Group Life Assurance: EHA Clinics provides life insurance for you as our employee. This insurance is payable in the event of your death. The effective date of coverage will be upon the successful completion of your probationary period.
Group & Personal Accident: EHA Clinics provides Accidental Death and Dismemberment Insurance (ADD) for you as our employee. AD&D covers death by accidental means (rather than natural causes) and dismemberment. The effective date of coverage is your hire date.
Pension: EHA Clinics supports employee retirement preparation and investment by paying a 10% pension contribution on top of the statutory pension contribution of 8% that is already factored into your salary.
Annual Leave: You are entitled to 21 days paid annual leave accrued at 1.75 days/month. Employees may begin scheduling leave with their direct supervisor upon successful completion of their probationary period.
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Department: EHA Clinics
Reports to: Practice and QA Manager, Abuja
Background
EHA Clinics, a subsidiary of eHealth Systems Africa Foundation is deploying innovative technology-driven modular clinics with the ability to combine several critical accelerators to dramatically scale up comprehensive primary health care access in Nigeria. We seek to forge new standards in the delivery of quality health systems and to continue expansion to meet the demand for more personalized services, comfort, and convenience while broadening and deepening the services offered.
Purpose of the Position
The Assistant Practice and QA manager is responsible for the coordination and overseeing daily administrative and clinical activities of the clinic and clinical team members to ensure compassionate, effective and efficient delivery of high-quality clinical care for patients.
S/he is responsible for the supervision of all employed clinical support staff. Serve as the primary leadership communication link between the teams and departments throughout the organization.
S/he is responsible to ensure the overall smooth day to day operations, and employee engagement. In addition, as an Assistant QA manager, s/he will manage and implement quality management and quality improvement programs to ensure high-quality patient experience while achieving departmental and organizational goals.
Job Duties
Practice Management:
Implement organizational policies, procedures, and standards of work.
Develop and maintain a highly motivated and well-trained staff.
Organize and assign duties and tasks to clinical team members.
Monitor daily performance of clinical team members to ensure duties are completed accurately, efficiently and timely.
Hire, develop, evaluate, and (where necessary) discipline subordinates or make recommendations in such matters.
Provide input on the budget process and monitor the approved yearly practice budget.
Evaluate and resolve team activities, needs, and problems on a daily or as-needed basis.
Provide appropriate and timely communication with staff and providers.
Oversee, facilitate and ensure staff education and adherence to regulatory requirements.
Work to establish a high level of patient flow and manage wait times.
Resolve complaints in a diplomatic and timely manner -- Identify and recommend solutions to the clinical team member and office issues or problems.
Ensure high-quality clinical care for patients by reviewing and researching concerns or complaints and recommending corrective action as appropriate.
Oversee staff schedules to achieve maximum productivity and adequate staffing level of the team(s).
Conduct periodic staff meetings with clinical team members.
Evaluate the performance of clinical team members and conduct verbal and written performance evaluations after 30 days, 90 days and annually as needed.
Effectively present data and information to the Management team and CEO on a monthly basis.
Oversee facility cleanliness, working with facilities on maintenance and safety issues.
Maintain adequate clinical supplies. Ensure supply purchases are cost-efficient and within the budget. Review supply receipts in conjunction with the CEO.
Maintain effective working relationships with all departments including, but not limited to Operations, Human Resources, IT, etc.
Perform other related duties as assigned.
Provide mentorship to clinical staff
Periodic evaluation, identification of training needs and solutions to clinical staff
Quality Assurance (QA) Management:
Oversee all aspects of quality assurance including establishing metrics, applying best practices, and developing new tools and processes to ensure quality goals are met.
Implement process improvement measures related to clinical quality and standards of service.
Evaluate clinical practices within the different departments to help maximize efficiency and optimize patient care.
Conduct regular quality audits including chart audits and random facility audits.
Foster a quality-focused environment for staff and patients
Communicate performance standards and expectations to all clinic staff
Ensure all care-related quality monitoring audits and satisfaction surveys are completed and recorded according to audit schedule
Develop, implement and document appropriate corrective actions in areas that are not fully compliant with professional standards
Identify real or potential quality problems and possible solutions
Participate in practice accreditation activities
Required Skills and Qualifications
Bachelor's degree in Healthcare
5-7 years of experience in healthcare or a closely related field
Knowledge of medical terminology
Knowledge of medical office safety, infection control policies, and regulations
Ability to work successfully in a team environment
Excellent communication skills and a demonstrated ability to manage a team of professionals
Clinical competence in the area of practice
Knowledge of and passion for primary healthcare
Self-motivated, highly productive and positive attitude
Organization skills and ability to multi-task various responsibilities
Demonstrate leadership skills
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate but can become louder at times due to group discussions or activities. EHA Clinics is a tobacco-free environment.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. As this is a full-time field role, the employee must be physically and mentally fit.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is all of the time required to stand and walk.
The employee is frequently required to sit and use a computer and reach with their hands and arms.
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