Description
Key Responsibilities:
Reviewing subcontract partners’ monthly financial reports and supporting documents, ensuring they are complete, accurate and produced in a timely manner for consolidation and submission.
Provide recommendations for payment, questioning and disallowing expense claims in line with FCDO cost eligibility guidelines.
Ensuring financial reports are produced in compliance with FCDO and IRC exchange rate policies, including keeping track of expenditure in the various currencies.
Share feedback on questioned costs with partners and follow up to ensure that recommendations are implemented. Maintain an action tracker for remediation of findings and questioned costs, and gaps and resources required to address these.
Actively track expenditure versus project budget, prepare monthly Budget vs Actuals (BVA) reports highlighting variances and resource allocation needs to Project leads, and flagging any arising issues as relevant.
Ensuring that partners keep supporting documents for all financial transactions and keep ledgers for Fixed Assets, Risk Register, Purchase Requisitions, Cash Receipts and Disbursements, and are following the agreed systems for Level of Effort reporting and procurements.
Submitting payment requests to IRC Finance and processing fund transfers to partners. Maintain a register to show the advance funds to partners, the liquidation patterns, and the balances at any time.
Work closely with Project Leads and IRC Country Program counterparts to ensure effective and timely budget monitoring, payments, booking of expenses and accurate financial reporting.
Ensuring internal accounting documents are produced accurately and on a timely basis.
Demonstrated Skills and Competencies:
Bachelor's degree International Affairs, Public Administration, Economics, Business Studies, Accounting, Commerce, or equivalent professional experience.
At least 2-3 years of related work experience, preferably for an International Non-Governmental Organization managing FCDO grants and contracts.
Demonstrated experience leading complex grants and projects throughout implementation, including financial compliance and reporting processes.
Excellent budget and financial management skills, including experience tracking expenses, developing spending plans and forecasts, and high proficiency in Excel.
Experience working on FCDO grants or contracts preferred, with good working knowledge of FCDO Terms & Conditions.
Experience working with subcontractors and partners, including partner financial monitoring and reporting.
Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with a variety of people in a multi-cultural environment and work on a virtual team
The ability to work independently and productively in a fast-paced environment – pro-activity and initiative to problem solve within the job parameters is critical; strong analytical problem-solving skills.
Fluent in English.
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