Description
Position Number: 21:270
Division: Program Management
Status: Local National Employee
Primary Function / Purpose
The Procurement & Administrative Associate provides procurement and administrative support to the IFES-Nigeria field office.
Job Responsibilities
Apply IFES procurement policy in conducting and managing local procurement including requesting informal quotes, re-bidding local contracts, preparing Purchase Orders, Call Orders or other contractual mechanisms and ensuring proper backup documentation for procurement of goods and services are filed and organized internally.
Work with the Senior Administrative & Procurement Officer in communicating the need for HQ-led procurement, including but not limited to, sending MSRs/SOWs/DIQF and participating in bid evaluations.
Assist in the organization and logistics for workshops, conferences and seminars.
Manage local vendors and IFES service providers – Insurance, Telephones, Office Lease, Utilities, Internet provider, Office Facilities, etc.
Assist in organizing and maintaining a central filing system in both paper and electronic form.
Assist in drafting and submitting payment requests for vendor & staff statutory payments.
Assist in updating the procurement tracker sheet and update the tracker on regular basis for all IFES Nigeria procurements (Local & HQ).
Work with program team to verify the number and description of items/services delivered against each purchase order/contract, considering quality and quantity of material/services and providing program team with the appropriate delivery note(s).
Timely reporting to the Senior Administrative & Procurement Officer and/or Management in case of any discrepancies in delivery of material/services.
Assist in conducting vendor verifications in collaboration with the program team before contracts are issued.
Assist in conducting vendor and participant debarment checks and provide support documentation of debarment checks to the program team members.
Position Requirements
Education:
Bachelor's Degree is required
Experience & Skills:
The ability to remain organized while handling multiple tasks under tight deadlines.
Ability to complete tasks with minimum supervision.
Being willing, and adaptive.
Must value operating in a collaborative and cooperative environment.
Ability to show initiative, good judgment, and resourcefulness.
Proficiency with Microsoft Office and Excel required.
Ability to follow procedures, meet deadlines and work independently and cooperatively.
Effective verbal and written communication, multi-tasking, organizational, and prioritization skills are necessary.
Strong attention to detail.
Excellent interpersonal and negotiation skills.
Ability to detect problems and produce acceptable solutions.
Excellent oral and written communication skills.
Language Skills:
Proficiency in the English language required.
Travel:
Travel is required.
Physical Requirements/Work Environment:
Standard office work environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
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Division: Program Management
Status: Local National Employee
Primary Function / Purpose
Under the supervision of the IFES Nigeria Deputy Country Director/Head of Programs, the Senior Strategic Communications Officer will support IFES Nigeria strategic communications and reporting across all program areas.
This will include processes and tools developed to enhance the project's strategic communications and voter outreach programming, as well as support to social media engagement and programmatic reporting.
Job Responsibilities
Assist Deputy Country Director and the program team in implementing IFES project activities.
Develop and maintain IFES Nigeria communications platforms, website and social media outlets, ensuring effective engagement with the public and IFES partners.
Develop content for IFES Nigeria communications platforms, website and social media outlets in coordination with IFES Nigeria program team.
Coordinate drafting and editing of IFES Nigeria outreach materials - newsletters, bulletins, weekly, quarterly reports, ensuring synergies between IFES Nigeria programs and IFES global programming in line with IFES Nigeria project goals and objectives.
Develop communications and media strategy and press contacts for IFES Nigeria.
Manage and expand on IFES Nigeria contact list and database.
Oversee communication and branding of the IFES Nigeria programs in line with IFES Global and Donor branding requirements.
Support IFES Nigeria partners with training and development of an effective strategic communications framework.
Assist in conducting training of beneficiaries and facilitating events with stakeholders.
Interface with IFES partners on specific areas of current programming and implementation
Contribute to lessons learned sessions for outreach teams and other partners.
Contribute to the design and preparation of training materials.
Provide support to international and local consultants.
Assist in the collection and analysis of data for monitoring and evaluation of activities.
Manage proper tracking and documentation of political and election-related activities in the media and IFES Nigeria in the news.
Provide input on the design and formulation of new program activities.
Position Requirements
Education:
Bachelor's Degree is required in Communications, Political Sciences, Public Information, International Relations or a related field. A Master’s Degree is strongly preferred.
Experience & Skills:
Minimum of 6 years of relevant job experience working with media, journalism and/or strategic communications.
Experience in project implementation, management and training is required.
Good understanding of the Nigerian media and communications environment.
Good strategic communication and analysis skills.
The ability to remain organized while handling multiple tasks under tight deadlines.
Ability to complete tasks with minimal supervision.
Excellent speaking and writing skills in English, including the ability to draft material in a variety of styles, for different audiences and within tight deadlines (established track record of writing and/or editing materials for publication).
Social media and multimedia skills.
Ability to work as part of a team.
Willingness to adhere to all principles of confidentiality.
Must value operating in a collaborative and cooperative environment.
Ability to show initiative, good judgment, and resourcefulness.
Basic computer literacy
Working-level proficiency in Word and Excel.
Language Skills:
Proficiency in the English language required.
Travel:
Travel may be required.
Physical Requirement/Work Environment:
Standard office work environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the job.
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Position Number: 21:268
Division: Program Management
Status: Local National Employee
Primary Function / Purpose
The Accounting and Finance Officer will provide support services to the IFES-Nigeria field office.
Job Responsibilities
Monitor and analyze office financial activities to ensure compliance with accounting and legal requirements.
Review and maintain financial records.
Ensure compliance with accounting, tax laws and other statutory deductions.
Enter transactions into the accounting system.
Prepare payment vouchers and obtain approval.
Maintain Petty Cash account and disbursement log.
Manage banking transactions.
Assist in preparing monthly financial reports.
Periodic bank/account reconciliation.
Assist in EMB training on financial management.
Provide guidance on proper financial management, documentation and office financial policies and procedures to program and administrative staff.
Track advance payments to ensure clearing of all advances.
Review Travel Expense Reports (TER) and other payment requests for approval.
Maintain personnel files with timesheet, severance and vacation information.
Prepare bi-weekly payroll for IFES Nigeria staff.
Liaise with Banks and obtain monthly bank statements and/or when is needed.
Prepare and reimburse event participants.
Reconciliation of event expenses.
Assist in evaluating sub-grant proposals and budgets.
Review sub-grantee financial reports to ensure compliance with terms of sub-grant and liaising with sub-grantee(s) where and when necessary.
Assist in providing training as needed to sub-grantee(s) on IFES and USAID financial policies, procedures and regulations.
Position Requirements
Education:
Minimum of Bachelor's Degree[BK1] [CB2] in Finance, Accounting, Business Administration or another relevant degree is required
Experience & Skills:
Minimum of 4 years experience in finance and/or accounting.
Experience with USAID financial policies and procedures is required; experience with other donor policies and procedures is preferred.
High levels of proficiency with Quickbooks and other accounting software
The ability to remain organized while handling multiple tasks under tight deadlines.
Supervisory experience is desired
Ability to complete tasks independently and efficiently
Must value operating in a collaborative and cooperative environment.
Ability to show initiative, good judgment, and resourcefulness.
Good oral and written communication skills.
Computer proficiency in Microsoft (Word, Excel and PowerPoint).
Language Skills:
Proficiency in the English language required.
Travel:
Travel may be required.
Physical Requirements/Work Environment:
Standard office work environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
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