Description
The Finance and Administration Director will be responsible for financial, administrative, and operational aspects of the project, including budget development and monitoring, prime award monitoring and compliance, sub-award management, procurement, and logistics.
The Finance and Administration Director position will establish and maintain sound financial management practices and ensure the project’s compliance with FHI 360 and USAID procedures, rules, and regulations.
The position will be based in Abuja and will report to the Chief of Party.
Recruitment is contingent upon successful award of the project and the selection of final applicant is subject to USAID approval.
Accountabilities:
Provide leadership to finance and operational aspects of the project, including general administrative processes, financial management, sub-award management, accounting and logistics.
Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award, and operations aspects of project.
Ensure compliance of financial, operations, and administrative systems with FHI 360 policies and procedures, USAID rules and regulations, award requirements, and Government of Nigeria laws, including for sub-partners.
Develop, analyze, and monitor program budgets; monitor and track obligations and expenditures against budgets.
Maintain accurate financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes to be reviewed with the Chief of Party and other relevant FHI 360 staff members.
Provide technical assistance, as needed, to local partners on financial compliance and reporting.
Prepare and submit annual and quarterly financial and accrual reports to USAID.
Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID.
Liaise with internal and external auditors in the review of project financial management.
Liaise with the FHI 360 Office of Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits.
Ensure that all operational functions are effectively coordinated. Oversee human resources, finance and accounting, operations, and IT functions for the project.
Support the Contracts Management Services department and Project Directors to ensure proper interpretation of the award instruments when entering into financial obligations or any other contracting actions.
Set up and adjust as needed all field-based administrative, financial, procurement, HR, and other operational systems and processes, and organize appropriate training and orientation on policies and systems for all field staff at the time of hire and ongoing.
Oversee all administrative and logistical staff in the main and field offices.
Work closely with Home Office administrative (including financial, contracts, HR, etc.), program and operational teams to ensure timely and quality reporting and lead field team in office/program set-up and close-out processes.
Applied Knowledge & Skills:
Has significant experience with automated financial reporting, government accounting practices, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR) systems.
Expert level knowledge and past experience with Generally Accepted Accounting Principles (GAAP), practices and reporting guidelines.
Provides innovative and strategic leadership to multiple divisions and is able to gain cross- functional support for major projects, improvements or changes.
Possesses a full understanding of the organizational structure, policies and practices, and the impact on own area and the entire organization.
Is well-versed in Government of Nigeria laws and regulations that have impact on budgets and financial analysis, general accounting, and management controls.
Must have excellent communication, diplomatic and negotiation skills.
Ability to multi-task, meet deadlines, and accomplish goals.
Problem Solving & Impact:
Works on problems of complex scope and require in depth evaluation of issues and assessment of intangible factors.
Exercises judgement within broadly defined practices and policies to select methods and techniques for obtaining results.
Decisions made generally affect overall success of functional, division or company operations.
Problems encountered are complex, highly varied and require considerable judgment to obtain results.
Erroneous decisions may result in critical delay(s) in schedules.
Supervision Given / Received:
Provides direct supervision of a team of finance, operations and administration staff, including across up to five states of Nigeria.
Reports to the Chief of Party.
Education:
Master’s Degree or its equivalent in Accounting, Finance, Business Administration or related field is required.
CPA, ACCA, ACA, ICAN, CIMA, CFE or any other relevant professional certification/qualification is preferred.
Experience:
Minimum of 12+ years of relevant experience in financial management, including overseeing the finance and operations of equally large and complex projects; 6+ years managing a finance project team or finance department.
5+ years of experience working in a developing country; Nigeria experience is preferred.
Experience and good working knowledge of USAID rules and regulations is required.
Demonstrated experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for an international NGO.
Excellent analytical, numerical and problem-solving skills.
Knowledge in generally accepted accounting, budgeting and fiscal control principles.
Relevant skills in automated accounting software systems and database spreadsheets.
Proficiency in Microsoft Office applications such as MS Word and MS PowerPoint, with an expert knowledge of MS Excel.
Experience building capacity in financial management of community-based organizations and implementing partners.
Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations, and international donor agencies.
Demonstrated leadership qualities, depth, and breadth of financial management expertise.
Strong interpersonal, writing, and oral presentation skills in English.
Ability to work on problems of complex scope that require in depth evaluations of data and various factors.
Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment
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