Description
The role
The Finance Officer is responsible for providing financial support to the Nigeria program to ensure the effective financial management of all funds.
Responsibilities
Bookkeeping, Accountancy and Cash Management
Oversee all financial accounting matters, including maintenance of the general ledger, balance sheet, receipts, invoices, payments, petty cash review and reconciliations, monthly WHT return and payroll requirements
Ensure Statutory compliance on a monthly basis and remittance of payments to Statutory Bodies in country
Develop and maintain a clear filing system for documents and a clear tracking system for payments
Support the Global Finance Manager in the production of the monthly finance information (including but not limited to Budget versus Actual spending reports and forecasts, reconciliation reports including balance sheet, petty cash, etc.) together with appropriate financial/contract variance and risk reporting for the Nigeria program
Address the backlog in the Finance department (QuickBooks clean-up, bank reconciliation, payment vouchers, etc.)
Manage the short-term cash flow requirements of the program, liaising with the Finance and Operations Manager in-country and the Head of Finance & Admin to facilitate cash transfers, top up requests etc.
Maintain the Fixed Asset register and depreciation calculations
Monitor and report on the effects of exchange rate fluctuations between local and contract currencies
System Implementation
Assist in the creation, implementation and monitoring of allocation tables and budgets, including the provision of rolling forecasts for the Nigeria program
Ensure a high level of financial control is in place across all activities, including the development and maintenance of financial policies and procedures (tailored to the local context) to ensure compliance with Statutory, Donor and CLEAR Global requirements
Ensure transparent accounting and systems are developed and implemented in accordance with contract and organizational requirements
Develop and implement new/improved financial procedures and processes as agreed with the Base Manager and/or Head of Finance & Admin
Compliance and Audit
Assist the Country Director in ensuring that the country office is compliant with all statutory legislation, particularly with regard to company registration and ensure the Nigeria program delivers and accounts for all activities in accordance with National, Regional and Local taxation requirements
Facilitate and provide support to all donor and internal audits in coordination with the Base Manager & Head of Finance
When relevant, oversee the financial management of partner contracts, ensuring the partner complies with the obligations of the ‘Head Contract’
Operational and Programmatic Support
On a monthly basis, meet with the Program Team and Base Manager to review the budget to actual reports to ensure proper spending of budgets
Monitor, reinforce, and advise on the improvement of internal procurement controls
Any other duties in support of a smooth and efficient program office.
Essential Experience
At least 4 years professional work experience in finance, ideally in an NGO or other international agency
Experience of financial reporting to a range of external donors / multi-donor grants
Experience of reporting and monitoring to tight deadlines
Essential Skills and Knowledge
Effective financial management skills
Knowledge of finance systems and procedures
Knowledge and understanding of a range of institutional donor requirements
Excellent organizational skills
Good literacy, numeracy and IT skills including Excel and Quickbooks
Good working English as well as Hausa and/ or Kanuri
Essential Aptitude
Ability to demonstrate initiative, be proactive and offer a solution-oriented approach
Determined and committed to high quality standards with attention to detail
Ability to establish effective working relationships at all levels internally and externally
Excellent communication and interpersonal skills
Ability to prioritize work, meet deadlines and work calmly under pressure
Self-motivated, flexible and enthusiastic approach to work
Disciplined and with strong sense of accountability
Interest in and commitment to CLEAR Global’s humanitarian mandate
Qualifications
Bachelor’s Degree in Accounting
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