Description
Description
Plan and coordinate installations and refurbishments e.g. heat, electricity, water, etc.
Coordinate maintenance of all appliances
Manage the upkeep of equipment and supplies to meet health, safety, government and environmental standards
Procurement of office items especially admin and cleaning tools at best prices
Ensure the safety and security of facility before closing for the day
Ensure the office is opened early in the morning and all facilities are operating as expected
Inspect the buildings' structures to determine the need for repairs or renovation
Control activities like parking space allocation, waste disposal and building security
Allocate office space according to needs
Maintain the office and ensure that the office is clean at all times
Organization of company facilities and errands
Supervise cleaning activities
Ensure that security men are at all times functioning at their duty posts
Supervise all facilities staff (custodians, cleaners, security, groundskeepers, technicians, etc.) and external contractors
Advising business on increasing energy efficiency and cost-effectiveness
Draft reports and making written recommendations
Planning and forecasting future needs or repairs
Agree and oversee contracts with providers of service(s)
Review utilities consumption and strive to minimize costs.
Keep financial and non-financial records
Create and manage a facility budget (including costs for repairs and procurement)•Ordering of office supplies
Handle insurance plans and service contracts
Procurement of office items especially admin and cleaning tools at best prices
Requirements
A degree in related fields, minimum of a HND
Proven experience working in a similar role and knowledge in administrative or operational role
Demonstrated high computer literacy: particularly with programs in Microsoft Office
4 years and above work experience
Ability to develop and maintain good working relationships
Ability to manage complex workload
Technical knowledge of building services
Problem Solving, Multi-tasking skills
Reasonable degree of Computer literacy
Detail oriented and organized
Team work
An ability to prioritize, plan and organize work in a busy environment
Commercial awareness
Record/book keeping skills
Interpersonal and communication (verbal and written) skills
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