Description
Job ID: 2021-3322
Reports to: Director Admin and Finance
Description
We seek a Sub-award Coordinator to help us actively manage and monitor a portfolio of subawards in Nigeria and ensure financial and contractual compliance.
Your Contribution
Review and process subrecipient financial reports against budgets, including validating expenditures through a sampled review of supporting documentation, identifying internal control weaknesses and disallowed or questioned costs, and preparing financial report review checklists and management letters
Conduct subaward monitoring site visits, and update risk-based subaward monitoring and capacity building plans, on a regular basis
Implement subaward management tools, templates, methods; and processes developed by PSI's HQ Grants and Contracts Department
Collect and file essential subaward documentation (e.g., pre-award assessments, selection & negotiation memos, reports, site visits reports, monitoring plans, financial report review checklists, management letters, important email communications, pre-closeout letters, modifications, etc.)
Coordinate closely with Program Management and Global Project leads at HQ to confirm documented correlation between subrecipient financial expenditures and subrecipient programmatic reporting
Liaise with Financial Analysis and Program Management team at HQ to confirm reconciliation of subrecipient actual expenditures compared with advance payments, and clearing of cash balances.
What are we looking for?
The Basics:
Undergraduate Degree in Financial Management, Accounting, Business Administration or related file of study
Minimum of 2 years’ work experience
Demonstrated experience and in-depth knowledge of subaward management.
Proficiency in Excel
Meticulous attention to detail with a commitment to producing accurate and quality work.
Ability to work professionally and independently in a fast-paced environment.
Customer service oriented
Ability to prioritize and manage multiple tasks.
Pro-active and be able to manage his/her time well.
Strong communication skills, both verbal and written
Fluency in written and spoken English
References will be required.
The successful candidate will be required to pass a background check.
Must be able to legally work in Nigeria.
The candidate we hire will embody PSI’s corporate values:
Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.
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Responsibilities
Area 1: To ensure that all providers (Doctors, Nurses/Midwives and Pharmacists) continue to have up to date knowledge on Misoprostol and other PSI/Nigeria products. The DCR will therefore:
Maintain and update a database of all providers and service delivery points within his/her assigned geopolitical zone. Ensure the continuous assessment of providers’ knowledge and provide training and information where gaps exist with respect to Misoprostol and Combi Pack
The DCR will map out all teaching hospitals (tertiary health facilities) and organize clinical meetings on misoprostol and combi pack targeted at the consultants in the Obstetric and Gynecology unit and other providers in the teaching hospitals.
Organize clinical meetings on misoprostol and combi pack targeted at community pharmacists and non-franchise facility providers in his/her geopolitical zone.
S/he shall conduct at least three (3) clinical meetings/ presentations per month.
Participate in all major workshops/seminars/conferences of medical professional bodies (NMA / SOGON / AGPMPN / PSN / ACPN / NANNM, etc) in the zone.
Maintain appropriate relationship with providers necessary to achieve set objectives.
Area 2: To ensure that Misoprostol and other PSI/Nigeria products are always available in adequate quantities at the wholesaler and retailer levels in the assigned sales zone.
Will be responsible for the registration of the zonal PSI/Nigeria warehouse with the PCN.
Work with warehouse staff to receive stocks from supplier of Misoprostol and other products from time to time and ensure there is no stock – out in the zonal warehouse.
Deliver product stocks to wholesaler, SMOH and Tertiary Hospitals as may be necessary.
Ensure the achievement of monthly sales targets.
Ensure that PSI/Nigeria recommended prices are respected by all channel members.
Maintain appropriate relationship with all channel members to ensure adequate product uptake and merchandising.
Coordinate the linking of other channel members, providers, CBOs and NGOs with wholesalers
Provide regular feedback to Senior Social Enterprise Manager on stock position at the Zonal Warehouse and performance of wholesalers.
In conjunction with the Senior Social Enterprise Manager, recruit and maintain a list of registered wholesalers in the zone.
Area 3: Provide support to Research and Communications activities in the field
Support the development and review IEC materials.
Support the research department to ensure a successful conduct of research activities within the zone as may be mandated by PSI/Nigeria management, from time to time.
Assist and support in product development as well as participate fully during product launch.
Area 4: Manage PSI / Nigeria assets in their care and provide support for the administration and management of their zone.
Ensure judicious use and proper care of PSI/Nigeria assets (including project vehicle) attached to the detailer.
Support the team leader in the zonal office in the monitoring and managing PSI/Nigeria partners and acts as backstop for the team leader in his/her absence.
Maintain appropriate documentation and data bank of all demand creation activities in the zone.
Submit monthly work plan to the Senior Social Enterprise Manager by 30th day of the preceding month.
Ensure funds disbursed for official duty is judiciously used and fund retirement is submitted timely as mandated by management.
Supervise/mentor and motivate the MVO to ensure field deliverables are met.
Attend to other duties as may be assigned by the appropriate authority or PSI/Nigeria management.
Ensure reports are submitted on or before deadlines.
Qualifications
First Degree in Pharmacy from a recognized tertiary institution
At least three years international work experience including experience in program management.
Master's Degree in a relevant subject (MPH, MBA, MIA, etc.) or equivalent experience in related field
Fluent in written and spoken English
Experience working in private institutions
Expertise in Microsoft Word, Excel, PowerPoint, and QuickBooks
Experience in capacity-building in a developing country
Familiarity with and understanding of marketing and/or social marketing concepts and approaches
Understanding of medical ethics principles
Passionate about working on international health and development, with a focus on all reproductive health issues.
Proven ability to work with many people across diverse backgrounds.
Ability to juggle multiple competing deadlines while staying organized and paying special attention to details.
Interested and qualified candidates should send their comprehensive Resume with a Cover Letter as ONE PDF / Word document to:
[email protected]
and
[email protected]
using the Job Title and Location as the subject of the email.
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Your contribution
Respond to end user requests for hardware and software related technical assistance
Setting up and managing Office 365 user accounts and subscriptions
Setting up SharePoint document libraries and permission
Supporting users accessing Office 365 services
Windows 10 deployments and user computer setups
Internet connectivity troubleshooting
Deploy and maintain all internal IT services for PSI, including managing IT inventory.
Install, troubleshoot, and repair issues with computers, printer/copiers, mobile devices and other equipment.
Assist with procuring and configure equipment and ensure proper asset management.
Configure appropriate equipment and system access for employee onboarding and provide technology related education and ongoing support
Test and apply OS installs and upgrades and upgrade administrative tools and utilities.
Maintain Wi-Fi access points, conference room technical equipment and printers
Maintain anti-virus/malware software deployment.
Manage backup, restore, and recovery support for PSI data
Maintain IT security policies and procedures to ensure systems and data are protected.
Develop and maintain a disaster recovery plan for the organization.
Proactively identify technology and end-user risks/concerns and implement strategic solutions and controls in a timely manner.
Maintain communications and working relationships within the organization and with outside IT service providers.
What are we looking for?
We are looking for a highly ambitious individual a passion in public health, willing and able to learn by doing in a very demanding position. In particular, we are looking for;
Good University Degree/HND in Computer Science or any other related field
Minimum of 3 years relevant work experience relevant to ICT
Good working knowledge of Microsoft packages, Systems and Applications
Good working knowledge of ‘Windows’ based desktop and server operating systems
Excellent problem-solving and resolution abilities on a wide range of software, hardware and network issues
Good experience in info-graphics design and development
Ability to set-up IT equipment for the office.
Ability to advice, communicate effectively and assist a range of non-technical users within an organization.
High standards of integrity and approachability
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Your contribution
You will be responsible for providing strategic, technical, and operational leadership to drive market growth for SRH commodities. The Project Lead will:
Ensure project deliverables and donor reports are achieved on time and to the highest standard.
Lead the development and continuous refinement of strategic marketing plans including costing analysis and user pathways to achievement of programmatic goals.
Establish and reinforce appropriate clinical, programmatic, and data quality standards in Reproductive Health programming.
Ensure the integration of rigorous project monitoring and adaptive learning approaches, including documentation, within project operations.
Co-lead internal and external program planning and reporting, including annual work planning and partnership development.
Serve as the primary point of contact/representative to the global project team and donors, as requested.
What are we looking for?
Degree in Public Health, Business Administration, Marketing, Economics, or relevant field; post graduate qualification an added advantage
10+ years of experience in project or program leadership role
Demonstrated commitment to advancing SRHR.
Able to manage complexity in a fast-paced environment,
Not afraid to make decisions after gathering needed information.
Excellent analytical and problem-solving skills.
Ability to manage complexity in a fast-paced environment.
Demonstrable successes in using data to make strategic decisions, deploy budgets and resource to deliver results in a cost-effective way.
Proven capacity builder having successfully developed teams and individuals and enabling them to progress their careers within the field.
Results driven with track record of delivering results for large, complex, cross-functional, projects.
Strong interpersonal and business expertise
Demonstrable successes in launching new products, services, and processes.
Experience in ethical products and services marketing
Strong written and verbal communication skills with the ability to document and present complex information in a clear and concise manner to a variety of audiences.
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Your contribution
Conduct a digital assets audit for PSI Nigeria and develop strategies to optimize these assets and the data they generate for the platform’s learning agenda and improvement of performance metrics.
Landscape existing digital architecture and potential digital partners to leverage synergies for the advancement of PSI interventions in Nigeria.
Lead on creating and sharing digital implementation best practice knowledge with internal/external stakeholders.
Lead on the development and execution of country digital strategies, working in conjunction with PSI Global Digital health Team.
Lead on project management of digital interventions across PSI Nigeria projects and intervention areas, including budget development and tracking.
Support new business development by engaging with relevant stakeholders and partners.
Collaborate with the HMIS Manager on the development and monitoring of indicators to measure health impact from digital approaches. This includes setting up digital analytics, develop performance dashboards to influence data-to-decision making and contribute to PSI Nigeria’s learning agenda.
Oversight on technical learning and documentation relating to digital interventions including developing digital learning briefs, donor reports, proposals and presentations and active dissemination to key stakeholders.
Oversight for digital client engagement strategy development, implementation and monitoring for both internal and external clients including developing innovative digital and social influencer strategies to test-market and scale PSI Nigeria’s initiatives through new channels to drive cost-effectiveness.
Lead on creating and sharing digital implementation best practice knowledge with internal/external stakeholders.
What are we looking for?
We are looking for a highly ambitious individual a passion in public health, willing and able to learn by doing in a very demanding position. In particular, we are looking for;
Relevant Bachelor’s or master’s degree (e.g., communications, public health, marketing, journalism, social sciences, or anthropology, computer sciences).
7-9 years of project management experience, with a proven track record of managing complex projects, preferably with a strong technology component
Experience in using digital technology (including mobile technology) to improve intervention (such as health) outcomes at both consumer and health systems levels is a plus.
Excellent analytical and quick problem-solving skills
Experience sharing knowledge through conferences, workshops, and scientific journals.
Experience overseeing the work of third-party digital agencies (e.g., digital marketing firms)
Great writing and communication skills – able to clearly depict nuanced or complex ideas and manage competing expectations among multiple projects stakeholders.
Great PowerPoint skills – able to ‘translate’ ideas/takeaways from discussions into professional-grade outputs.
Highly organized, creative proactive, problem solving and a self-starter.
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