Description
Main Duties and Responsibilities
Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives
Execute administrative and legal related tasks, under supervision of the HR/Administrator Manager.
Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
Update Social security Tax office employee files in order to meet legal requirements and duties.
Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
Make all administrative information available to the staff (posting, meetings, etc.)
Support the Administration Manager in translating documents into local language. Assisting the Administration Manager in meetings upon request.
Supporting the implementation of all Learning and Development activities in the project
Explaining the existing policies linked to L&D to employees in the project, escalating questions to Project HR Manager and the Learning and Development Implementer.
Ensuring the organization (i.e training location, equipment, lunch) of training/workshops in the project as directed by the L&D Implementer
Ensures that the induction process is prepared and implemented for all newly recruited staff in the project (including probation objectives)
Completing the project training spread sheet and HR report and assisting the line managers with the application of learning for any development activities.
MSF Section/Context Specific Accountabilities
Organize and assist in the delivering of trainings to external participants from the Ministry of health and teaching Supervise cooks and cleaners in house/office to ensure proper hygiene is maintained and meals are adequate and timely.
Prepare all payments as at when due including incentive staff, daily workers etc
Answer all questions from National staff about procedures/policies escalating enquiries to HR Manager when necessary.
Manage all stationaries/cleaning materials/Airtime and all Admin stock. Keeping strict control and reordering when due to avoid stock outs.
Minimum Required Skills and Qualifications
Educational Qualification:
Desirable: Finance, Business or Administration related Diploma.
Experience:
Essential previous working experience of at least two years in relevant jobs.
Desirable experience in MSF or other NGOs in developing countries.
Languages:
Mission language and local language essential
Knowledge:
Essential computer literacy (word, excel, internet)
Competencies:
Results
Teamwork
Flexibility
Commitment
Stress Management
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