Description
Essential Job Responsibilities
Manage the CMCR activities and local travel arrangements.
Maintain the office systems, including data management and filing.
Focal point for all the field demands to seek approvals, follow up with program support and program management/team lead on the approvals of Purchase Requests, Purchase Orders, and preparation of payment documents and follow up on approvals, reviews, procurement, and payment processes as per Approval Authority Matrix, and final submission to finance team for pay-out.
Produce documents, briefing papers, reports, and presentations for the Supervisor.
Deal with appropriate requests.
Support in organizing meetings and ensure that the Team is well prepared for those meetings.
Support in preparing agendas and minutes of meetings.
Process activity budget, PRs and write activity report.
Receive, record, and keep custody of supplies such as workshop materials.
Any other administrative duties as may reasonably be required by the DCOP/COP
Organizational Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Supervisory Responsibility:
None
Reports Directly To:
Program Manager
Knowledge and Experience
Bachelor’s degree/HND in Development studies or social sciences with knowledge of conflict and peacebuilding.
Knowledge of reporting on program implementation with relevant field experience (Minimum of 1 year).
Proficient in Microsoft Office Skills (Outlook, Excel, PowerPoint, Word).
Professional, good organizational capacity, good human relationships, motivated, flexible, culturally sensitive.
Fluency in both verbal and written English is highly preferred. Ability to communicate in Hausa is an added advantage.
Multi-tasking, coordination, organization, and prioritization skills are essential.
Ability to work independently and cooperatively with team members required.
Ability to work under pressure.
Strong interpersonal, intercultural, and communication skills.
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