Description
Location:
Abuja or Kano (Some travel may be required for meetings and other ad hoc activities)
Department: Administration
Division: EHA Clinics
Reports to: Chief of Staff
Summary of Job
The HR and Admin Officer is responsible for all aspects of administrative management of the clinic’s projects and day-to-day activities, ensuring compliance with the organization’s policies and procedures as well as the parent organization’s regulations.
The HR and Admin Officer will also design the yearly budget and plan for the organization, under the supervision of the Chief Finance Officer.
Essential Duties and Responsibilities
To perform this role successfully, the Accounts and Billing Officer will perform the following responsibilities in relation to all clinics which will include but are not limited to:
Administrative Human Resources:
Provides confidential secretarial and administrative support for the principal executive or executives, including managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.
Assists with project development and planning to ensure more efficient service and organization of the office.
Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
Assists in the coordination, supervision, and completion of special projects as appropriate.
Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
Organize a filing system for important and confidential company documents
Create and distribute guidelines and FAQ documents about company policies
Gather payroll data like bank accounts and working days
Update office policies as needed
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails, and packages)
Prepare reports and presentations with statistical data, as assigned
Prepare and distribute meeting agenda and meeting minutes.
Prepare and distribute business journals, presentations, transcriptions, and letters using standard formats.
Maintain security and confidentiality of company information.
Prepare travel documents and make travel arrangements.
Collect and analyze the business data from various departments to prepare reports and presentations for management.
Develop strong working relationships with senior management and administrative personnel for effective and smooth operations.
Plan and organize pieces of training, leadership meetings, conferences, and workshops.
Human Resources:
May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.
Maintaining physical and digital personnel records like employment contracts and PTO requests
Update internal databases with new hire information
Publish and remove job ads
Schedule job interviews and contact candidates as needed
Prepare reports and presentations on HR-related metrics like the total number of hires by department
Develop training and onboarding material
Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
Coordinating schedules, distributing memos and reports, and ensuring that everyone is kept current on necessary company news and information
Evaluate the performance of the employees semi-annually
Key Skills and Attributes
Bachelor's degree in Human Resources, Business Administration, or related field and/or equivalent experience.
At least three years of related experience required.
Proficiency in the use of the Asana task management tool is an advantage
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Working understanding of human resource principles, practices, and procedures.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite or related software.
Excellent interpersonal and communication skills.
Ability to be polite and compassionate without lacking confidence.
Sound negotiation and persuasion skills.
Analytical and problem-solving skills
Leadership and teamwork
Time management and organization
Work Experience: S/he will be required to have had related and progressive experience in healthcare human capital management and administration.
Salary
Competitive salary scale based on surveys from top private hospitals in Nigeria. Salary is negotiable but performance-based.
Other Benefits
The following benefits are available with this offer of employment:
Health Insurance: EHA Clinics will cover medical expenses for yourself, your spouse, and up to two dependents. Further details are contained in the Nigeria Addendum to the EHA Clinics Employee Handbook.
Group Life Assurance: EHA Clinics provides life insurance for you as our employee. This insurance is payable in the event of your death. The effective date of coverage will be upon successful completion of your probationary period.
Group & Personal Accident: EHA Clinics provides Accidental Death and Dismemberment Insurance (ADD) for you as our employee. AD&D covers death by accidental means (rather than natural causes) and dismemberment. The effective date of coverage is your hire date.
Pension: EHA Clinics supports employee retirement preparation and investment by paying a 10% pension contribution on top of the statutory pension contribution of 8% that is already factored into your salary.
Annual Leave: You are entitled to 21 days paid annual leave accrued at 1.75 days/month. Employees may begin scheduling leave with their direct supervisor upon successful completion of their probationary period.
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Location:
Abuja or Kano (Some travel may be required for meetings and other ad hoc activities)
Department: Finance, EHA Clinics
Division: EHA Clinics
Reports to: Chief Finance Officer
Summary of Job
The Senior Finance Officer is responsible for all aspects of financial management of the clinic’s projects and day-to-day activities, ensuring compliance with the organization’s policies and procedures as well as the parent organization’s regulations.
The Senior Finance Officer will also design the yearly budget and plan for the organization, under the supervision of the Chief Finance Officer.
Essential Duties and Responsibilities
To perform this role successfully, the Senior Finance Officer will perform the following responsibilities in relation to all clinics which will include but are not limited to:
Maintains specified clinics financial records; maintains and reconciles account ledgers; maintains and enters monthly journal entries, maintains and reconciles bank accounts Analyzes accounts to trace discrepancies or errors, and suggest ways to improve efficiency and spending
Apply basic accounting knowledge and techniques to all areas of work, including routine costing and variance analysis
Assist in clinic's compliance with established policies and regulatory standards, including safety, environmental and legal requirements, and policies and procedures, both internal and external
Produce error-free accounting reports and present their results
Management of financial operations in all branches of EHA Clinics and affiliated programs, in accordance with the company’s policies; including systems for cash flow management, consolidation of accounting information, internal controls, and financial reporting
Train and supervise finance staff in the organization.
Maintain banking relations, plan and monitor company cash flow requirements to ensure the smooth running of the clinics
Prepare monthly standard accounting submissions to the Management, for review by the Finance and Administration Manager, including general ledger files, account reconciliations, expenditures by cost center/project, as well as other financial information in a timely and accurate manner
Direct internal and external audits to ensure compliance
Analyze and report fiscal activity, make recommendations and take appropriate action to reduce the cost of providing services
Prepare monthly management reports to the Business and Admin Manager and Senior Management as required, including detailed profit and loss statements, expenditures by cost center, and other financial information, in a timely and accurate manner
Support Business and Admin Manager in preparation of ad hoc reports for presentation to stakeholders
Assist Business and Admin Manager in developing annual budgets
Analyze financial information and summarize financial status
Review and recommend modifications to accounting systems and procedures
Participate in financial standards setting and in the forecast process
Provide input into the department’s goal-setting process
Assist with tax audits and tax returns
Direct month-end and year-end close process
Collaborate to develop and document business processes and accounting policies to maintain and strengthen internal controls
Ensure compliance with GAAP principles
Liaise with our Chief Financial Officer and Business and Admin Manager to improve financial procedures
Other duties as assigned
Qualifications & Training
Bachelor's Degree / B.COM / or equivalent in Accounting or Finance is required
Advanced knowledge of Accounting ERP packages
A minimum of five years of progressive financial management experience is required
Professional qualification in accountancy such as CFP, ANAN, ACCA, ICAN is an added advantage
A minimum of three years of experience from a healthcare organization is preferred
Demonstrated experience and skills with budget preparation and analysis, financial reporting preparation and presentation, and the proven ability to translate technical financial data into informative reports
Strong accounting skills and experience, including the management of general ledger, journal entries, payroll, payables, and balance sheet
Advanced computer skills in Google Suite programs, particularly Google Sheet
Prior staff supervisory experience and strong organizational skills are desired
Excellent oral and written English skills
Previous knowledge of Odoo will be an advantage
Key Skills and Attributes:
Excellent communication skills
Leadership and teamwork
Time management and organization
Proven experience as a Financial Controller, Accounting Supervisor, chief or Senior Accountant
Thorough knowledge of basic accounting procedures
In-depth understanding of Generally Accepted Accounting Principles (GAAP)
Awareness of business trends
Familiarity with financial accounting statements
Experience with general ledger functions and the month-end/year-end close process
Hands-on experiences with accounting software packages, like FreshBooks and QuickBooks
Advanced MS Excel skills including Vlookups and pivot tables
Accuracy and attention to detail
Aptitude for numbers and quantitative skills
BS degree in Accounting, Finance or relevant
Relevant certification (e.g. CMA or CPA) will be preferred
Work Experience: S/he will be required to have had related and progressive experience in healthcare human capital management.
Salary
Competitive salary scale based on surveys from top private hospitals in Nigeria. Salary is negotiable but performance-based.
Other Benefits
The following benefits are available with this offer of employment:
Health Insurance: EHA Clinics will cover medical expenses for yourself, your spouse, and up to two dependents. Further details are contained in the Nigeria Addendum to the EHA Clinics Employee Handbook.
Group Life Assurance: EHA Clinics provides life insurance for you as our employee. This insurance is payable in the event of your death. The effective date of coverage will be upon successful completion of your probationary period.
Group & Personal Accident: EHA Clinics provides Accidental Death and Dismemberment Insurance (ADD) for you as our employee. AD&D covers death by accidental means (rather than natural causes) and dismemberment. The effective date of coverage is your hire date.
Pension: EHA Clinics supports employee retirement preparation and investment by paying a 10% pension contribution on top of the statutory pension contribution of 8% that is already factored into your salary.
Annual Leave: You are entitled to 21 days paid annual leave accrued at 1.75 days/month. Employees may begin scheduling leave with their direct supervisor upon successful completion of their probationary period.
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