Description
Location:
Calabar, Cross River State, Nigeria
Scope of Work
This scope of work (SOW) sets forth the services to be provided by the State Laboratory and Logistics Program Officer to SAII Associates Ltd / Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) in Nigeria.
Background
The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world. The IDIQ has three task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All the three task orders are implemented in Nigeria.
The project also supports the UNAIDS 95-95-95 initiative adopted by USG PEPFAR, Federal Ministry of Health and Global Fund. A key part of achieving this goal is ensuring the optimal operating capacity of various and strategically placed diagnostic and treatment monitoring equipment across health facilities in the country with the aim of implementing a standardized and cost-efficient sample transportation and results delivery model. reduce turnaround time (TAT) for results delivery, reduce patient loss to follow up and improve early initiation of treatment for TB and HIV patients.
Principal Duties and Responsibilities
The Laboratory and Logistics Program Officer will coordinate the implementation of the integrated sample transportation and results delivery network across the specific state.
Key Responsibilities
Serve as a technical resource for the implementation and administration of the National Integrated Sample Referral Network (NISRN) policies, objectives and goals
Ensure samples are collected from all designated health facilities/ hub sites and transported to the Regional PCR laboratory
Ensure SOPs, Laboratory manuals, guidelines and forms are available and are appropriately utilized at health facilities, sample processing and storage hub, referral and testing laboratories
Periodically carry out spot checks on 3PLs transport facilities and cooling devises to ensure compliance with standard requirement
Diligent record keeping of managed-vendors (3PLs) for samples movements and result retrieval back to the requesting service delivery points
Carry out bi-weekly samples and results audits to ensure all samples are tested and results/reports generated are delivered to the requesting facility/hubs/Implementing Partners
Monthly, compare submitted data from 3PLs with those of PCR sites as justification for payment.
Coordinate the efforts of Logistics Advisors at the regions for effective management of the NISRN strategy
Coordinate the receipt of states and regional reports, review and provide weekly and monthly summary of samples transfer and result returns
Maintain partner relationships and coordination among stakeholders; ensure high quality and timely delivery of all contractual and programmatic obligations
The State Laboratory and Logistics Program Officer will work closely with all implementing partners operating in the region
Other Responsibilities Include:
As a member of the GHSC-PSM state team, work with the Regional Director to develop strategic direction for project-supported health system strengthening and supply chain management technical assistance
When requested by the State Team Lead, attend technical meetings and represent the project to USAID, partners and the MOH, liaising with partners and stakeholders at the regional and state levels
Coach and mentor LMCU focal persons to design and implement technical assistance and capacity building initiatives that improve the ability of MOH staff at the facility, state and regional level to manage the supply and distribution of priority health commodities
Oversee the implementation of targeted training and capacity building programs to improve laboratory management, use of data and electronic information systems, quality assurance, and accountability at the facility, state, regional, and central levels; revise programs based on a process of continual evaluation
Oversee development of technical manuals, guidelines, and standard operating procedures for sample pick up and result delivery
Manage the design, development and implementation of health and logistics systems supporting various health commodities with emphasis on Lab commodities for various PCR Platforms
Provide technical support in the implementation of system strengthening initiatives and pilots, including the continued national roll-out of a web-based LMIS, for Supply Chain strengthening
When requested, provide technical oversight and direction for sub-contractors supporting implementation of various project activities
Document and track lessons learned to support roll-out of health and logistics systems.
Other duties as required by leadership
Job Qualifications
Bachelor's Degree in Medical Laboratory Science, Public Health, Logistics Management, or its equivalent. Additional Master’s Degree in relevant area is an advantage
Minimum of 5 years’ professional experience in Laboratory Logistics Management/Clinical Sample Management
Registered with the professional regulatory government agency
Specific expertise in HIV/AIDS, TB or Malaria programs.
Strong analytical, problem solving and excellent technical writing and oral presentation skills are highly desired.
Knowledge of Polymerase Chain Reaction equipment for viral load and Early Infants’ Diagnosis, and GeneXpert machine is desirable
Ability to use Microsoft office suite packages (Excel, words, PowerPoint).
Show keen interest in learning, turn on job experiences into research articles for Publications or Conference papers and, mentor Logistics Advisors and Associates
Required:
Deep knowledge of Nigeria’s health sector landscape and a network of contacts in the State Ministry of Health and PEPFAR/Global Fund implementing partners
Ability to provide technical support to ensure that activities are designed and implemented with high quality and meet project timelines
Ability to mentor and build capacity of health care providers on the implementation of the NISRN strategy
Ability to provide recommendations for improvement and Optimization of the NISRN strategy
Strong problem solving and analytical skills, as well as system troubleshooting
Excellent in communication, presentation and technical writing skills
Good interpersonal skills and a team player
Ability to work under pressure and with minimal supervision
Supervision:
The Laboratory and Logistics Program Officer will report directly to the Regional Director Region 1 or designee with technical direction from Director Laboratory & Logistics Program or his/her designee
Working Conditions/Duration of Assignment
This is a state based long-term position for the life of the contract.
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Scope of Work
This scope of work (SOW) sets forth the services to be provided by the Finance Manager to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM) in Nigeria.
Background
The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
The IDIQ has three task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All three task orders are implemented in Nigeria.
Principal Duties and Responsibilities (Essential Functions)
Finance Management:
Prepare and submit deposits and wire transfer requests to the bank.
Issue checks of payment for processed transactions, logs payments, distribute and/or mail checks to the appropriate vendor.
Review project staff timesheets and processes monthly payroll.
Calculate and processes any tax payments, when appropriate
Liaise with a Nigerian accounting firm in performing local financial management and the appropriate local accounting reporting needed.
Prepare and maintain all the project financial reporting for the Nigerian authority’s others. Ensure that all financial transactions and practices related to PSM activities in Nigeria adhere to USAID and Government of Nigeria regulations.
Review expenses entered into ABACUS (PSM accounting system) and provide supporting documentation for expenses entered.
Supervise the management of petty cash.
Oversee the purchase of office supplies and other small to mid-size procurements.
Collect and review employee expense reports for accuracy.
Prepare and submit monthly accounting reports to the home office, respond to questions from home office accounting unit and project management unit.
Maintain transparent and audit-proof record-keeping systems per PSM’s policies.
Review, process, and enter accounting activity.
Obtain documentation and approval for all transactions.
Research the status of invoices/payments, as required.
Submit recommendations for standard exchange rate to HO every month.
Budget Management:
Responsible for the preparation, implementation and monitoring of the project annual work plan budget and Chemonics Field Office corporate forecasting, liaising with the headquarters Country Team;
Develop and implement a budget tracking system to monitor the implementation of planned activities based on the approved work plan budget;
Review monthly expenditure forecast from Task Order managers and Wire Transfer Request of planned activities for the purpose of ensuring program operations and activities are within budget;
Review PAR, Travel & Activity Advances, and Hiring Requests to ascertain budget provision and reasonability;
Provide factual and analytical budget performance reporting;
Conduct ad hoc auditing of financial transactions on a sample basis to ensure that appropriate back-up documentation exists;
Ensure that all receipts and invoices are originals and are properly filed according to transaction dates.
Job Qualifications
University Degree in Accounting, Finance, Business Administration, Economics or other relevant fields.
Minimum of 6 years of experience in program administrative and finance management;
Previous professional experience with international donor programs;
In depth knowledge of the operating environment and employment regulations in Nigeria;
Experience in bookkeeping and accounting
Results-oriented professional capable of achieving targets and goals set in cooperation with the client, counterparts, and stakeholders;
Demonstrated ability to work productively within a team
Possess excellent organizational and multi-tasking skills;
Ability to communicate clearly and effectively;
Fluency in English is required.
Supervision:
The Finance Manager will report directly to the Finance Director or his/her designee.
Working Conditions/Duration of Assignment
This is a long-term position for the life of the contract based in Abuja, Nigeria.
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