Description
Ref Id: R678
Overview
The Project Management Assistant will work in close collaboration with the Senior Project Officer (SPO), project staff, and project partners on all aspects of project management and implementation.
S / he supports the Senior Project Officer to track workplan and budget implementation and project progress against benchmarks.
The Assistant will assist the Senior Project Officer in ensuring that the project functions efficiently, providing oversight to all project staff and partners on project management issues.
S / he will assist the Senior Procurement Specialist and his team in Global Fund Malaria project related procurements of goods and services; in terms of reviewing purchase requests against budgets and approved Activity Profiles, etc.
Additionally, s / he will assist the Senior Project Officer in assuring that all project activities are implemented in a timely and effective manner.
Responsibilities
Project Management, Partner and Donor Relations:
In collaboration with the Senior Project Officer and the in-country team, the Project Management Assistant will:
Support the SPO in budget monitoring to ensure those project activities are implemented in compliance with approved budget.
Assist the SPO to prepare/review workplans, activity schedules and monitor implementation of the project’s Detailed Implementation Plan (DIP)
Responsible for filing of all activity reports in both hard & soft copies
Assist in the project’s quality assurance process
Support in knowledge management activities, including documentation of success stories, lessons learnt and activity reports.
Assist in monitoring project activities implementation against target and the use of resources.
Assist in developing Quarterly Program narrative donor reports
Assist in preparing monthly activity variance explanations to monthly financial reports
Project Technical Support:
In collaboration with the Senior Project Officer and the in-country team, the Project Management Assistant will:
Document key demand-side barriers to service and work to develop innovative interventions to overcome those barriers.
Support the process of engagement of consultants as may be needed and ensure the quality and timeliness of the process.
Support project-wide meetings and itineraries
Support meetings, including quarterly program review meetings, other GFM program meetings, workshops, and trainings:
Work with the Operations Team to organize venues, travels and other logistics for project activities
Take notes / minutes at internal / external project related meetings circulate to participants in a timely manner.
Qualifications
University degree / HND in International Development, Health Economics / Secretarial / Administrative Studies, Accounting / Finance, Business Administration, a health-related field or other relevant field.
Minimum of 2 years work experience in administrative or project support.
Proficiency in the use of Microsoft Office applications (MS Word, Excel and PowerPoint).
Excellent writing and presentation skills in English are essential.
Training, development and facilitation skills.
Program management skills.
Demonstrated coordination and multi-tasking skills, including the ability to work with multiple teams.
Demonstrated initiative and problem-solving skills.
Diligence, thoroughness and an eye for detail are essential.
go to method of application »
Ref Id: R684
The Senior Portfolio Finance Analyst provides technical support and builds finance staff capacity globally to deliver high quality, effective, and efficient Financial Planning and Analysis services (“FP&A”) for MSH projects.
S/he supports project billing, revenue recognition, budgeting and financial reporting efforts.
Manage Billing, Revenue Recognition, and Profit and Loss figures for assigned project portfolio:
Develop and submit accurate and timely monthly invoices to project donors.
Accurately recognize project revenue on a monthly basis
Support the project in the management of budgeted profit and loss figures
Assist the projects in understanding and monitoring corporate budget targets
Support the timely delivery of high-quality budgets, financial reports and financial analyses for assigned project portfolio:
Review budgets, pipelines, internal and external financial reports drafted by country finance managers. Perform integrity, math, and compliance checks prior to submission.
Ensure needed data and reports are available to appropriate staff in-country
Provide support to country office in financial analysis activities
Backfill finance manager capacity in-country offices with short and long-term gaps in skillset
Support country teams to respond to audit queries
Directly perform all the tasks mentioned above for projects that do not have a dedicated finance manager as assigned.
Develop, train and build Country Offices’ Finance Managers capacity:
Actively participate in onboarding and capacity building of Financial Manager in country office
Assist country offices’ financial managers to troubleshoot and respond to donor and project management queries as needed.
Support corporate monitoring and oversight activities:
Test and ensure that standards, job-aids and other tools for promoting sound financial management practices are complete to meet needs of country offices financial managers
Monitor projects and countries financial performance and compliance with MSH standards
Support the projects in developing their annual corporate budgets
Required Minimum Education
Required: Bachelor’s Degree
Preferred: Master’s Degree
Required Minimum Experience:
4+ years of experience in international nonprofit project financial management or related experience is required with a BA. Experience with complex financial planning and analysis required.
Preferred Experience:
Experience with aspects of federal cost reimbursement practices, such as the Federal Acquisitions Regulations (FAR) and USAID regulations desirable. Prior work experience with non-USG, foundations and other donors also desirable. Experience building capacity/ training diverse groups both in a classroom and online highly desirable. Experience with collaboration tools like Google Docs desirable.
Knowledge and Skills:
Strong software skills including extensive experience with databases, pivot tables, spreadsheets, word processing tools and other Microsoft Office applications is essential
Fluent written and spoken English is required; working knowledge of French is highly desirable.
Familiarity with accounting software, particularly QuickBooks and Deltek Costpoint is highly desirable.
Teaching or training delivery skills are desirable
Experience in successfully navigating a culturally diverse environment.
Very good interpersonal and communication skills, both written and verbal.
Competencies:
Manage work with shifting priorities
Manage and coordinate a variety of activities simultaneously
Work in a team-oriented environment while driving for result
Creative problem solving
Physical Demands:
Ability to travel internationally as needed (up to 30% time). Office environment including keyboard use, pulling drawers, lifting papers <10 lbs.
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