Description
Job Description
Our client, a Financial consulting firm is looking to hire an Office Manager to organise and coordinate administration duties and office procedures.
Your role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety.
Responsibilities:
Overseeing general office operation.
Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
Schedule meetings and appointments
Organise the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organise office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
Producing reports, composing correspondence, and drafting new contracts.
Creating presentations and other management-level reports.
Requirements
The requirements listed below are representative of the Knowledge, Skill and/or ability required to perform this job satisfactorily:
HND or Degree from a recognized institution
Minimum of 4 years proven experience as an Office Manager or Administrative Assistant
Knowledge of Office Administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
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