Description
Job Duties/ Responsibilities/ Accountabilities:
Administrative Support: Writing and editing emails, preparing proposals, drafting memos, and preparing communications on behalf of the Executive Director. Organising meetings, including scheduling, sending reminders, and arranging catering as necessary.
Communication Management: Analysing and summarising incoming memos, submitting and distributing them as needed. Maintaining open communications with various teams, providing information and documents, and meeting regularly with operations.
Calendar Management: Managing the Executive Director’s calendar, including making appointments and prioritising sensitive matters.
Document Handling: Keeping records of corporate documents, records, and reports. Collaborating with project workers to formulate contract documents.
Financial Tasks: Perform basic finance and budget tasks, book travel arrangements for the Executive Director, and manage expenses.
Act as a liaison between the Executive and internal/external stakeholders, facilitating effective communication and collaboration.
Manage confidential information with utmost discretion and professionalism.
Any other ad hoc duties as and when required by the Executive
Requirements
Bachelor's degree in Business Administration or related field.
Proven experience in a similar position, preferably supporting C-level executives or senior management.
A flexible approach to work and the ability to adapt to changing schedules and priorities.
Experience Required
Five(5) years of experience with a minimum of Three (3) years experience working with Chief Executives/Executive Directors
Skills Required
Customer Service
Integrity
Innovation
Teamwork
Professionalism
Enthusiasm
Quality
Excellent analytical and numerical skills.
Effective time management skills.
Strong communication (verbal and written) skills.
People and time management
Report writing and presentation.
Protection of Confidential Information.
Outstanding problem-solving and decision-making skills
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Salary
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