Description
Main Duties & Responsibilities
The Finance and Administrative Officer will provide direct supervision to the admin support assistant and will keep the Head of Operations briefed on the status of all ongoing activities under his/her purview. The Finance and Administrative Officer will also be available to represent, support and consult on issues being handled by the Head of Operations.
Finance / Accounting:
Ensure that the financial accounting environment in the Office follows DAF policies and procedures, donor regulations and local legal requirements.
Work with the Accounts Payable Specialist to ensure the disbursement Requests are in line with the authorization matrix and process them at the appropriate level.
Assist with the review of liquidation requests submitted by partners and ensure the liquidation documentation conforms with generally accepted accounting principles and compliance with DAF and donor requirements.
Keep informed about local fiscal and other financial laws related to taxes and exemptions; inform the Head of Operations and Finance Manager as appropriate.
Ensure that the financial accounting environment in the Local Office follows DAF policies and procedures, donor regulations and local legal requirements.
Prepare Disbursement Requests for next-level authority approvals and process them at the appropriate level.
Keep informed about local fiscal and other financial laws related to taxes and exemptions; inform the Head of Operations and Finance Manager as appropriate.
Prepare requests and send requests for Operation staff and for the sub-office for approval
Inventory/Asset Management:
He/She will work with the Warehouse officer/assistant to:
Maintain and update the office's equipment inventory register. Physically mark all items. Add or delete items as required according to the DAF/Nigeria and the Agency’s Inventory Policy after due consultation with the Operations Manager
Responsible for receiving procured items in collaboration with the Administrative and HR Assistant.
Will be responsible for the items in the administration store and maintain an up-to-date list of all items.
Office Administration and Management:
Facilitate effective Coordination, understanding and cooperation between the Operations Department and Program Department
Develop strategies to ensure the efficient application of agency resources, minimize wastage and achieve the highest standards of stewardship
Directly supervise the building maintenance and repair for the office and residences
Provide supervision on couriers to ensure that item documentation (for sent and received items) is carried out properly.
Conduct due diligence for vendors as part of the DAF procurement committee.
Position Requirements
Bachelor's Degree in Accounting or any Management related course.
A Master’s Degree in relevant fields; Accounting, or any Management course will be an added advantage.
Must have 1-10 years work experience
Prior experience in supervising staff in a structured work environment
Demonstrate excellent written and oral communication skills
Must demonstrate a good understanding of contemporary management best practices
Must have excellent research and facilitation skills
Excellent people skills.
Demonstrate a high level of initiative, diplomacy, and tact
Excellent knowledge of computer software – MS Office and Excel especially.
Must be flexible and be able to work independently and as part of a team.
Be committed to Action the DAF’s mission, values, and policies.
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