Description
Requisition: req20147
Sector: Human Resources
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Scope of Work
The Administrative Assistant will assist the Admin Manager in the day-to-day administrative requirements, functions and general office management of IRC offices.
Responsibilities
Administration:
Ensure timely support of the management of agreements for offices and housing
Maintain proper records of all correspondence.
Receive visitors and attend to their enquiries. This would include giving non-confidential information to visitors, employees and others within the IRC premises with regards to the IRC’s activities in Abuja and North-Eastern Nigeria.
Assist the Admin and Logistic team in facilitating arrivals and departures of staff and visitors from and back to Abuja.
Communication Cards/Pack: Manage the timely purchase and distribution of recharge cards for staff and organize communication packs (phone and modem) for incoming visitors.
Support the Travel Officer in processing payment of travel (flights and accommodation) expenses.
Focal person for Collation and Printing of IRC Employee Identity Card.
Ensure that all facilities are functioning well, including office supplies, electricity, maintenance and repair, internet and other communications functions. This includes daily routine checks of lights out and switching off of appliances after the close of business.
In line with IRC policies, assist the Admin Manager in maintaining an appropriate filing system for Administrative documents and ensure hard and electronic files are kept up to date.
Assist with regular supervision of Cleaners and Cooks.
Human Resources:
Support the HR Officer in Identifying staffing and Internship needs in the Abuja office
Support the HR Team in setting up Abuja based recruitment for field positions, office and guest house assistants, cooks and cleaners. Includes preparing required documents, advertising the position, tracking open positions and organizing the interview process.
Support the HR Officer in an opening email address, enrolling staff in insurance as relevant, completing and maintaining personnel files in the Abuja office
Support the HR Team in tracking timesheets, accrued time off, use of vacation, R&R and sick days.
Debrief outgoing employees and complete end-of-assignment procedures.
N.B:
This job description can be modified at any time according to changes in the IRC activities or in the context.
Qualifications
Education: Bachelor's Degree or equivalent in a relevant field
Admin/Logistics qualifications highly desirable
Work Experience: Approximately 2-3 years of relevant experience
Demonstrated Skills and Competencies:
Professional Administration experience preferably with an INGO.
Strong sense of personal integrity.
Attention to detail.
Additional Qualities:
The ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity.
Teamwork skills.
Able to maintain strict confidentiality
Working knowledge of various MS applications (Word, Excel, PowerPoint, Outlook and Access) and standard windows applications
Language Skills:
Fluent in English with excellent verbal and written communications skills.
Working Environment
The IRC is a teamwork environment and requires a person who will work with colleagues from many cultural backgrounds, understand and contribute to the organization’s goals, work well as a member of a group/team, and respect the thoughts and opinions of others in the team.
Work Reports:
Position Reports to: Admin Manager
Other Internal and/or external contacts.
Internal: HR Officer, Admin Officer, Supply Chain and Finance Staff
External: none.
go to method of application »
Requisition: req20150
Location:
Mubi, Adamawa
Sector: Economic Recovery & Livelihood
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Position Reports to: ERD Program Manager
Position directly supervises: Livelihood Assistants, Casual / incentive workers, local vendors and financial service providers
Job Overview / Summary
The ERD Officer will support the technical implementation of a project focused on Climate Risk Mitigation for small holder farmers, within IRC operational areas in Adamawa, Nigeria. He/She will support activities to increase access to climate risk information, risk reduction and mitigation training, skills and knowledge, and cash based assistance to support improved resiliency to climate change stresses and shocks. The ERD officer will oversee cash transfer payments to smallholder farmers within a specified time frame to help reduce vulnerability to climate shocks.
Major Responsibilities
Cash Transfer Programming:
Organize and supervise the distribution of cash to the targeted smallholder farmers.
Responsible for the selection and verification of smallholder farmer in coordination with community committee and authorities and the use of selection criteria
Actively engage and support in community sensitization activities on selection criteria, cash redemption process and feedback mechanism.
Develop distribution plans for Cash and share for final approval.
Maintain clear communication with cash transfer agents and beneficiaries in accordance with IRC policies and procedures.
Coordinate with cash transfer agents on the schedule of distributions to make sure they are ready with cash to smoothly distribute cash to beneficiaries.
Organize cash distributions considering safety and dignity of beneficiaries
Conduct field visits to project sites and meet with community leaders to select specific vulnerable locations for targeting and ensure a conducive community mobilization system
Carry out the staff appraisal for the ERD Assistant.
Livelihoods Programming:
Risk reduction activities.
Provide Within the context of a longer-term strategy to support livelihoods and vulnerability reduction for agricultural communities, support the facilitation of Climate Risk Mitigation inception assessments focused on household and community level climate risks and mitigation practices, stakeholder mapping, and climate risk information systems in collaboration with the ERD Manager, M&E team and IRC HQ Technical staff.
Participate in the identification of technical information and materials that will ensure effective implementation of climate close supervision and monitoring to the implementation of the Climate Risk Management project related activities in the field
Coordinate with other partners and relevant project stakeholders in the implementation area for project success.
Monitoring, Evaluation, Reporting and Research:
Conduct post distribution monitoring
Support in conducting market assessments or cash feasibility assessment in the targeted communities
Under the supervision of Program Manager & Research Coordinator conduct Climate Risk Management project research and assessments
Key Working Relationships:
Position Reports to: ERD Program Manager
Position directly supervises: Livelihood Assistants, Casual/incentive workers, local vendors and financial service providers
Other Internal and/or external contacts: Project research partners and institutions
Qualifications
Education:
A Bachelor's Degree in Agriculture / Agricultural Economics, Disaster and Risk Management, Development Studies, Climate Studies / Natural Resource Management, Food Security studies, Livelihood studies, Rural Development or related discipline or related field.
Work Experience:
Minimum of 3 years relevant work experience in the relevant field
Demonstrated Skills and Competencies:
Proven practical experience in cash and rural livelihoods programming. Past-experience in working on early recovery projects as an FSL/ERD Officer is also an advantage.
Coordination experience with different partners and stakeholders.
Language Skills:
Good written and spoken English. Ability to communicate in local languages (Hausa and indigenous Languages in Adamawa will be an added advantage).
go to method of application »
Requisition ID: req20152
Location:
Mubi North, Adamawa
Sector: Economic Recovery & Livelihood
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Job Overview / Summary
The Livelihood Assistant will support the field implementation of the Climate Resilience project in Adamawa State.
He/she will support in conducting relevant assessments such as market assessments, agroecology studies, climate risk assessments, baselines, end line and post distribution monitoring.
The ERD assistant will directly facilitate the implementation of the Cash Transfer programming, climate risk mitigation information campaigns, and local stakeholder collaboration activities.
Major Responsibilities
Provide close supervision and monitoring to the project assistants in implementing project related activities in the field.
Responsible for the selection and verification of small holder farmer beneficiaries in coordination with community committee and authorities and the use of selection criteria.
Actively engage and support in community sensitization activities on selection criteria and stakeholder feedback process.
Implement weekly program and monitoring plans.
Provide information to beneficiaries, community stakeholders, trainers, employers in accordance with IRC policies and procedures and retrieve feedback.
Execute stakeholder and community engagement meetings to engage community stakeholders and feedback.
Conduct field visits to project sites and meet with community leaders to select specific vulnerable locations for targeting and ensure a conducive community mobilization system.
Provide inputs for the production of technical support materials and guide program teams on the delivery of mechanisms that will ensure effective implementation of livelihoods interventions as well as early recovery.
Monitoring & Evaluation and reporting:
Support in conducting community climate risk mitigation assessments, climate risk information system mapping and stakeholder mapping in the targeted communities
Conduct post distribution monitoring
Under the supervision of ERD Officer & Research Coordinator conduct baseline and end line surveys
Conduct data collection for other project research and surveys
Submit daily activity updates and produce timely weekly and monthly reports
Key Working Relationships
Position Reports to: ERD Officer
Indirect Reporting: Project Research Coordinator
Educational Qualification
Bachelor's Degree in Agriculture, Agro Ecology, Natural Resource Management, Geography, Food Security and Livelihoods, Developmental studies
Work Experience:
Minimum of 2 years professional experience in providing implementing livelihoods, Food Security, natural resource management and agro-ecology programming as Assistants.
Experience working with INGO/NGO in Northeast/Northern Nigeria
Demonstrated Technical Skills:
Technical skills in cash and livelihoods programming
Experience in community and stakeholders relationship building and management
Experience data collection, management and reporting
Experience implementing Climate Smart approaches.
Languages:
Fluency in English Language both written and spoken is required and Hausa language is mandatory.
Computer / Other Tech Requirements:
Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.
Knowledge of GPS device usage
Working Environment:
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law
Standards for Professional Conduct:
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability.
In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
go to method of application »
Requisition ID: req20149
Location:
Mubi North, Adamawa
Sector: Economic Recovery & Livelihood
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Job Overview / Summary
The Economic Recovery and Development (ERD) Manager, under direct supervision of the Senior Economic Recovery and Development Manager, will provide operational and technical support for the delivery of Economic Recovery and Development programs within IRC operational areas in Nigeria.
He/She will support activities to increase youth access to training, skills and knowledge to support people in taking advantage of diverse employment and entrepreneurship opportunities and also support Women’s access to improved access to financial services (including Village Savings and Loan Associations), and credit and financial services and oversee design and implementation of Cash Based Interventions (CBI’s) and agricultural livelihood programs
The ERD Manager will dedicate at least 50% of their time to specifically support the delivery of a project focused on Climate Resilience for small holder farmers, within IRC operational areas in Adamawa, Nigeria.
He/She will support activities to increase access to climate risk information, risk reduction and mitigation training, skills and knowledge, and cash-based assistance to support improved resiliency to climate change stresses and shocks.
The ERD Manager will be responsible for the day-to-day implementation and scale up plans for the livelihoods program.
S/he will liaise with other technical coordinators within IRC, partners, IRC HQ technical and research staff, and as relevant, interagency coordination structures.
The Manager is responsible for overall management of livelihoods staff, providing any, and all support necessary to ensure successful implementation of ERD livelihoods programming.
He/she will work closely with project staff of other technical areas including Health and Nutrition, Women Protection and Empowerment (WPE), Protection etc. to strengthen collaboration for integrated livelihood programming.
Major Responsibilities
Technical Quality and Program Development:
Work alongside the Senior ERD Manager to plan and manage project specific ERD programming, notably the Climate Resilience Project
Ensure appropriate methodologies and technical approaches are implemented working with the Senior ERD Manager to ensure global best practice in Economic Recovery and Livelihood programming. Support ERD M&E staff to develop relevant research and monitoring tools and adapt them to the different program methodologies.
Plan and oversee Climate Resilience Project inception assessments focused on household and community level climate risks and mitigation practices, stakeholder mapping, and climate risk information systems in collaboration with the Senior ERD Manager, M&E team and IRC HQ Technical staff.
Review and summarize monthly monitoring reports for the Senior ERD Manager on the output/impact of the Livelihoods Program, notably the Climate Resilience Project
Follow up on indicator progress and achievement and ensure quality data management for project monitoring
Support the identification of opportunities and development of market integrated assessments in collaboration with the Senior ERD Manager, M&E team and other IRC sectors.
Proposal Development, Grant Planning & Implementation:
Support/participate in the development of all ERD Livelihoods related proposals.
Take responsibility for livelihoods budget implementation, management and compliance.
Contribute to regular donor and internal reporting. Where necessary, coordinate with Grants team to ensure the IRC submits donor reports as per set schedules (monthly, quarterly and annually) on grant activities, indicators and achievements are produced in quality.
Work closely and coordinate with IRC logistics, finance and grant staff to ensure timely and compliant program activities and expenditures
Provide direction, capacity building and monitors staff in implementation of their work plans and technical quality of activities
Analyze budget, map grant salaries and attend BVA meetings when requested by the Senior ERD Manager.
Coordination & Representation:
Develop and maintain effective coordination and long-term relationships with external stakeholders; government line ministries and agencies such as the Ministry of Commerce, Ministry of Agriculture, Ministry of Science and Technology, Ministry of Youth and Social Development on the implementation of ERD projects.
Actively advance IRC’s connections to livelihood actors at national level, seeking avenues for partnership, collaboration and coordination of activities.
Participate in ER&L, FSWG and the Cash working group meetings in the project areas.
Oversee any partnership with the private sector and community CBOs if any during the period of the project.
Where possible identify new partners (including private sector) to support Economic Recovery project activities.
Key Working Relationships
Position Reports to: Senior ERD Manager
Position directly Supervises: Livelihoods Officers, M&E Officer and Livelihoods Assistants
Key Internal Contacts: Grants unit; Finance, HR and Supply chain departments; other sector managers
Indirect Reporting: Research Coordinator
Other Internal and/or external contacts:
Internal: Senior Program Coordinator, Deputy Director of Programs
External: Food Security Sector, Cash Working Group (CWG), Early Recovery and Livelihood Sector.
Qualifications
Minimum of Bachelor's Degree in Agriculture / Agricultural Economics, Disaster and Risk Management, Development Studies, Climate Studies / Natural Resource Management, Food Security studies, Livelihood studies, Rural Development or related discipline. Post Graduate degree is an advantage.
Work Experience:
3-4 years of progressively responsible project management experience in Economic Recovery Development/Food Security and Livelihood programming, preferably with a focus on Cash Transfer Programming.
Experience managing climate change adaptation and mitigation programming
At least 2 years of technical experience in Food Security, Livelihoods and Agriculture in INGO or bilateral organizations.
In depth understanding of ERD/Food Security sector indicators.
Experience in relationship building, and partnerships in advancing organizational mission and recognizing opportunities for collaboration.
Experience managing new and innovative projects.
Experience in developing new relationships with private sector partners.
Experience coordinating with relevant clusters and working groups.
Demonstrated Skills and Competencies:
Project management experience in Economic Development programming, Food Security and livelihood support particularly with gender and diversity sensitivity.
Strong budget management skills, planning, reporting, monitoring and evaluation skills.
Proven experience managing Livelihood projects with research objectives and outcomes.
Ability to run program analysis and draw inference for decision making.
Excellent interpersonal skills and ability to interact professionally with donor, project stakeholders, in-country collaborators and staff at all levels of the organization.
Demonstrated ability to quickly assess priorities and effectively manage a variety of activities at a time while paying appropriate attention to detail.
Strong leadership, analytical and organizational skills.
Creative thinking and innovation.
Managerial/Leadership Competencies:
Experience managing multiple project teams.
Experience in developing new relationships with a wide range private sector partners and government Institutions.
Strong leadership, analytical and organizational skills.
Demonstrated ability to quickly assess priorities and effectively manage a variety of activities at a time while paying appropriate attention to detail.
Excellent interpersonal skills and ability to interact professionally with donor, project stakeholders, in-country collaboration with IRC staff at all levels of the organization.
Language Skills:
Fluency in English Language both written and spoken is required.
Certificates or Licenses:
Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.
Knowledge of ArchGis, SPSS, STATA is an added advantage
Training and certification in Food Security and Livelihoods, Project Management, Climate Smart practices, Disaster and Risk Reduction and Cash programming is an advantage.
Working Environment:
The position will be based in Mubi, Adamawa State. The security situation in Mubi is relatively stable with periodic tensions. All IRC offices are provided with internet facilities and there is reliable mobile telecommunication network in Adamawa.
Related search
