Description
Scope of Work
This scope of work (SOW) sets forth the services to be provided by the Senior Finance Manager to SATI Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain Procurement and Supply Management (GHSC-PSM) Project in Nigeria.
Background
The overall goal of GHSC-PSM is to procure and provide health commodities for all USAID health programs, including but not limited to, HIV/AIDS, Malaria, Family Planning, and Maternal & Child Health, as well as provide systems strengthening technical assistance to improve supply chain management and commodity security in Nigeria.
Principal Duties and Responsibilities
Prepare and submit deposits and wire transfer requests to the bank
Issue checks of payment for processed transactions, logs payments, distribute and/or mail checks to the appropriate vendor
Review project staff timesheets and processes monthly payroll
Calculate and processes any tax payments, when appropriate
Liaise with a Nigerian accounting firm in performing local financial management and the appropriate local accounting reporting needed
Prepare and maintain all the project financial reporting for the Nigerian authorities. Ensure that all financial transactions and practices related to REC activities in Nigeria adhere to USAID regulations
Enter expenses into ABACUS (PSM accounting systems) and provide supporting documentation for expenses entered
Manage petty cash transactions
Oversee the purchase of office supplies and other small to mid-size procurements
Collect and review employee expense reports for accuracy
Prepare and submit monthly accounting reports to the home office, respond to questions from home office accounting unit and project management unit
Maintain transparent and audit-proof record keeping systems per PSM's policies.
Review, process and enter accounting activity
Obtain documentation and approval for all transactions
Research the status of particular invoices/payments, as required
Submit recommendations for standard exchange rate to HO every month
Job Qualifications
University Degree in Finance, Accounting, Business Administration, Economics or other relevant field
Minimum of 7 years of experience in program administrative and finance management
Professional experience with international donor programs: audit/compliance fiduciary and risk management experience are required
In-depth knowledge of the operating environment and employment regulations in Nigeria
Experience in bookkeeping and accounting
Results-oriented professional capable of achieving targets and goals set in cooperation with the client, counterparts and stakeholders
Demonstrated ability to work productively within a team
Possess excellent organizational and multi-tasking skills
Ability to communicate clearly and effectively.
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Scope of Work
This scope of work (SOW) sets forth the services to be provided by the Contracts and Compliance Director to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain - Procurement and Supply Management (GHSC-PSM) in Nigeria.
Background
The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.
The GHSC-PSM project Nigeria country office has a robust supply chain supporting USAID and Global Fund HIV/AIDS, malaria, and family planning health commodities, including procurement of health commodities; operation of central, state, and ad hoc health commodity warehouses; management of long-haul and last mile distribution networks for health commodities; as well as technical assistance and training activities. Local commodity procurement includes essential health commodities such as lab equipment, reagents, and a limited number of pharmaceuticals.
In addition, the project foresees integrating additional donors, such as UNFPA, into Nigeria’s warehousing and distribution platform.
The GHSC-PSM Nigeria country office coordinates closely with the GHSC-PSM headquarters technical and support units in order to achieve project workplan objectives.
The GHSC-PSM Risk Management team provides both proactive and responsive support to the GHSC-PSM headquarters teams and field offices on contractual and regulatory compliance as well as supply chain logistics, risk management, and technical activities.
The Contracts and Compliance Director serves as an extension of the GHSC-PSM headquarters Risk Management Team based in Nigeria and has delegated authority for the review of firm binding documents in accordance with the project authority’s matrix.
The Contracts and Compliance Director serves as a subject matter expert for supply chain procurement and strategy, USAID regulatory compliance, and subcontracting business practices.
The Contracts and Compliance Director coordinates with the Nigeria office executive management team, the Risk Management team, and project management support units.
She/he works closely with the field office Decentralized Procurement team and contracts unit to serve as an expert resource for compliance related matters and to provide review and guidance of supply chain and technical procurements, and to support best practices, ongoing quality control and continual improvement.
Responsibilities
Serves as a quality control and assurance officer for procurement guidance and outputs to ensure consistently high standards in accordance with USAID and U.S. government regulations, Chemonics’ corporate policies, laws of Nigeria, and any supplemental policies developed specifically for GHSC-PSM
Conducts compliance reviews of RFQs/RFPs, subcontracts, and procurement documentation (including selection and negotiation memos) to ensure consistency with Chemonics and GHSC-PSM procurement process
Reviews and approves subcontracts pertaining in accordance with delegated authority
Ensures that Supply Chain Solutions and GHSC-PSM corporate risk and subcontractor management tools and templates are shared and utilized by local staff
Contributes to the development of "content" for training in a variety of contract, subcontract, and procurement-related topics in coordination with the GHSC-PSM headquarters Risk Management team and the Global Supply Chain procurement team
Delivers training for project staff as required in collaboration with the field office Deputy Director of Operations and Executive Management Team, including on topics related to procurement compliance, regulations, insurance policies, and code of conduct
Periodically conducts gap analysis of critical risk management functions in the management of the 3PL warehousing and transportation platform in Nigeria and communicates results to project leadership and the Risk Management team
Provides guidance to Procurement Team Lead and field office procurement and contracts team in accordance with established global supply chain procurement operating procedures
Review and negotiate subcontract terms and conditions, including applicable insurance clauses to manage Chemonics corporate risk
Engages with local counsel related to Nigerian laws and regulations applicable to labor law, real estate, procurement, customs, and operations as required
Advises on the procurement of insurance policies to manage office and supply chain risk and coordinates review of selected policies with the Risk Management team
Provides input to incident management teams as necessary and coordinates with the Risk Management team to support information gathering for insurance policy or claims
Conducts random internal reviews of commodity procurement files, and coordinates with the GHSC-PSM HQ and Chemonics HO for other financial and compliance reviews as needed
Makes recommendations on strengthening policies and procedures to ensure internal controls are effective in preventing, identifying, and addressing noncompliance with applicable rules and regulations
Makes recommendations on strategies to streamline systems for effectiveness and efficiency considering client needs, team dynamics, and project goals and objectives
Serves as a POC with the Chemonics HO Office of Business Conduct and may coordinate and/or participate in business conduct reviews and investigations
Coordinates regularly with the GHSC-PSM HQ Risk Management team related to templates, guidance, and standards for local health commodity procurement and prime contract related approvals
Performs other duties and responsibilities as required
Qualifications
Master’s Degree in Finance, Business Administration, or related field
Minimum of 8 years of related experience in compliance and financial oversight and management, with an emphasis on government contracting.
Possess a comprehensive understanding of project and contract management, as well as USG regulations and guidelines in order to provide support and guidance in a strategic and problem-solving manner
Demonstrated ability to communicate clearly, concisely, and persuasively both orally and in writing, and deliver presentations, training, and facilitate meetings effectively
Extensive experience solving complex technical, managerial or operational problems and ability to evaluate options based on relevant information, resources and knowledge required
Extensive experience with a wide variety of contracts and subcontracts types, e.g. fixed price, IQC, cost reimbursement (award fee/fixed fee), performance-based, and construction required
Preference for experience with review or oversight of health commodity procurements, construction and/or logistics contracts
In-depth knowledge of the FAR, AIDARS, and other related U.S. Government procurement regulations
Experience in responding to audit inquiries, working closely with external parties to ensure a high degree of compliance
Experience in adhering to USG procurement processes
Strong analytical skills and demonstrated ability to solve complex problems.
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