Description
Job Purpose
To provide administrative support functions to the Human Resource operations department
Core Responsibilities and Key Result Areas
Records Management
Create and manage the HR Database
Share database information with only approved recipients
Keep the records, documents and files, relating to all employees of the organization
Make available for all staff within the division directly or indirectly through line managers, all work tools or conditions that contribute to or enhances the delivery of excellent performances from employees
Human Resources Administrative Functions
Prepare and deploy payroll activities every month and ensure all employees are paid promptly and correctly
Provide staff with all required forms when requested for, such as, Leave Forms, Loan Forms, Medical forms, Pension forms, Tax forms, etc.
Remit taxes and payroll deductions in a timely manner.
Ensure all PFAs update employees’ records with their pension contributions 2 weeks after remittance
Act as an Interface with Admin department on issues relating to Admin’s support, e.g., travels, stationeries, uniforms, etc.
Departmental Correspondence
Keep all correspondences, memos, reports and certificates in each employee’s and also the department’s files
Track the in and out of the files and the document contents of the files
Ensure all due correspondences, memos, reports and certificates are tracked in each employees files
Provide updates and action logs on all departmental correspondences and follow up prompt deliveries by the assigned, summarizing your report to the Human Resource Manager weekly.
Perform any other related task as may be assigned from time to time
Key Performance Indicators
Quality of Database management
Rate of Internal Compliance
Knowledge Requirements
Knowledge of QSR/ Food Industry Trends and processes
Knowledge of Process Management, Knowledge and Application
Demonstrates Problem Solving & Analysis skills
Knowledge of the country’s Labor laws
Job Specifications
A good first degree in Human Resources, Business Administration, or related discipline
Membership of CIPM, HRCI or any other related professional degree is an added advantage
Minimum of 2 years’ experience in a similar role is required
Decision Expectations
Ensure all due correspondences, memos, reports and certificates are tracked in each employees files
Create and manage the HR Database
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