Description
Reports to: Chief of Party (CoP)
Travel: Limited travel across project States in Nigeria
About the Program
Sahel, in collaboration with other partners, seeks to catalyze the local dairy sector in Nigeria in an inclusive way through a program that will improve the livelihoods, productivity, nutrition, and empowerment of smallholder female dairy farmers and the communities in which they live. The program will span 5 years and will:
Advocate for an enabling environment for local sourcing through engagements with the government and relevant private sector stakeholders.
Increase demand for locally sourced milk through partnerships with dairy processors currently or interested in sourcing locally.
Improve smallholder dairy farmers’ productivity by increasing their access to technical support services and appropriate inputs.
Empower women dairy farmers and enable them to improve their livelihoods and that of their households.
Improve nutrition outcomes among smallholder dairy households through innovations in food systems.
Duties and Responsibilities
The Accountant’s primary responsibilities are outlined below. The Accountant is however expected to perform any tasks that are necessary within the context of the evolving needs of the program.
Financial Management & Oversight: Establish and maintain sound and transparent accounting and fiscal control procedures for internal operations and sub-award and contracts. Ensure compliance of financial and operations systems with Sahel policies and procedures, donor rules and regulation, terms and conditions, award requirements, and the laws of the Government of Nigeria (including PAYE, VAT, Withholding Tax, Pension, and NHF).
Budgeting: Manage the program annual budget development process that includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and compliance with agreed policy and practices, and work with staff in developing budgets for technical activities as necessary. Revise overall and sub-budgets as needed throughout the work plan year.
Cash Flow Management: Manage the program’s cash flow and prepare cash flow forecasts on a regular basis. Maintain complete and accurate supporting documentation for all financial transactions
Reporting: Compute key business metrics and provide weekly, monthly and quarterly reports to management; create additional analyses and reports as requested. Prepare and submit periodic financial and accrual reports to the funding partners as required by the contract. Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by the donor.
Grant Management: Work with Accountant on the administration of all grants, leases, contracts, and other financial obligations.
Compliance and Risk Management: Ensure that strong internal control systems are in place. Actively monitor all systems and ensure that staff act in full compliance with the terms and conditions of contract/award and donor requirements, local laws, and Sahel policies and standard operating procedures. Assist the Chief of Party to conduct regular and thorough operational risk assessments in country, and monitor success of risk mitigation and risk control activities. Coordinate execution of financial reviews or audits and ensure timely follow up to review or audit conclusions and recommendations in close collaboration with the project team.
Administration: Supervise other program-based finance and accounting staff. Ensure appropriate segregation of duties in all procurement and payment activities from initiation to final payment. Handle the acquisition of capital assets and ensure they are properly recorded, amortized, and disposed of as appropriate.
Minimum Required Skills & Experience
Professional Qualifications:
Degree in Accounting, Finance, Economics, Business Administration or related field is strongly preferred.
5+ years of relevant experience in administrative and financial management,
Technical Expertise:
Knowledge in generally accepted accounting, budgeting and fiscal control principles.
Experience with preparing financial reports for development partners
Relevant skills in automated accounting software systems and database spreadsheets
Experience in tax and audit preparation according to Nigerian laws
Experience building capacity in financial management of, and demonstrated ability to create and maintain effective working relations with partner organizations.
Communication & Interpersonal Skills:
Ability to translate complex financial concepts to individuals at all levels including finance and non-finance managers and team members.
Fluency in the English language, and excellent writing and presentation skills
Personal Characteristics and Other Requirements:
Excellent judgement. Ability to understand current issues quickly and make wise decisions
Ability to work under pressure, plan personal workload effectively and delegate
Proficiency in Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook.
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Primary Purpose
The Admin/ HR Manager position is for experienced practitioners with the ability to carry out and perform; employee relations, recruitment, performance management system, leave management, facility management, policy, administrative insurance, training, filing and documentation functions.
He/ she will have the opportunity to advise on current labor law acts applicable to Sahel and manage the administrative duties related to workforce from entry to exit.
Duties and Responsibilities
Establish and maintain internal controls to ensure compliance with human resources policies and procedures.
Develop and recommend operational processes by updating and designing procedures/ policies that will improve performance and efficiency in Admin/ HR tasks.
Liaise with HMO, insurance and pensions administrators to ensure staff are registered and enrolled when required.
Manage the smooth functioning of the office support systems in the most cost-effective manner.
Conduct weekly support team meetings to address issues and orient auxiliary staff on their duties.
Source internally and externally for best talents to fit into vacant positions, screen CVs, conduct interviews and assessments, carry out due diligence and advise appropriately on selected candidates, coordinate on-boarding of new hires.
Revise and amend employee manual as the need arises.
Update Sahel Consulting’s team lists, administrative data, buddy peering lists, WhatsApp group, email groups and advise on workforce exit and entry on a monthly basis.
Design and present cost-benefit analysis when relating with service providers and recommend appropriately before presenting to management.
Periodically circulate relevant notifications regarding weekly knowledge sharing sessions, health and safety precautions, schedules, events and policy amendment.
Review, update and advise on preventive maintenance schedule with the support team for effective management of facilities.
Coordination of learning and development programmes for staff including the knowledge sharing and management trainings.
Manage facilities' infrastructure including assets, the office environment and administrative staff.
Assist management in other areas related to ensuring the success of Sahel Consulting.
Minimum Required Skills & Experience
B.Sc in Business related discipline
5-7 years of related Human Resources
Certification in CIPM or Student membership of CIPM/ SHRM and other credible HR certifications is an added advantage.
Knowledge of Nigerian Labor Act.
Ability to work within and lead a team
Strong analytical and data analysis skills
Must be proficient in MS Office software -Word, Excel, Powerpoint
Excellent oral and written communication skills (both written and verbal), interpersonal and facilitation skills.
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