Description
Overview
The Finance Associate is responsible for assisting in safeguarding the assets (financial and physical) of MSH and ultimately Global Fund against fraud, loss or misuse.
S/He is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.
The Finance Associate is aware of, and adheres to, MSH’s procurement integrity standards in all activities.
Responsibilities
Prepare payment vouchers
Payment of Vendor Invoice
Properly code all transactions
Payment of expenses, including per diem and transport to participants during activities in the field
Prepare and control advances
Assure balances of unused portions of advances are deposited into the MSH account
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks
Maintain accounting files
Follow up on outstanding advances and assure timely reconciliation
Participate in the improvement of the accounting system and the system of internal control
Create all financial reports as requested by supervisor
Preparation of forms for statutory deductions and their remittances to the appropriate authorities
Process online Payments
Other tasks as requested by supervisor
Qualifications
Minimum of University Degree or HND in Accounting
Minimum of 2 years’ experience in accounting
Experience working on a Global Fund Project
Proficiency in Microsoft Office programs, especially Excel spreadsheets
Ability to use basic accounting software (i.e. QuickBooks) or comparable software
Verbal and written language skills in English required including speaking, writing, understanding, and reading and the ability to conduct business in English
Knowledge of Donor funded programs, regulations and requirements
Demonstrate good judgment and sound financial "common sense"
Excellent communication skills
Excellent organizational and interpersonal skills with a service-oriented outlook
Advanced reporting skills
Understanding of the tenets of cash control and asset management, and ability to complete timely and accurate account reconciliations
Demonstrated competence to assess priorities, manage a variety of activities in a time sensitive environment, and meet deadlines with attention to detail and quality.
Demonstrated ability to work as an effective team member in a complex and fast paced environment.
Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
go to method of application »
Katsina
Aplication Link
Location:
Adamawa
Application Link
Location:
Taraba
Application Link
Overview
The State Finance & Admin Associate is responsible for ensuring the smooth operations of finance and logistics provided by the Operations Unit by providing financial and admin support.
S/he works with the Senior Operations and Procurement Specialist, Finance Team and State Specialist to coordinate and manage the operation and implementation of project activities in the state.
Responsibilities
Arrange hotel for staff, participants and consultants who are coming to State for assignments
Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver
Calendar management, ensuring conference rooms are booked and meeting/conference/activity logistics and making sure to update the records regularly
Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day
Inventory and asset management
Coordinate the approved Activity Profiles making sure that materials, equipment, e.t.c. required for the activity are organized and ready for the activity Coordinate procurement and engagement of vendors for goods and services. · Coordinate catering services for official functions within and outside the office location
Prepare payment schedules for vendors and participants.
Properly code all transactions.
Maintain administration and accounting files.
Follow up on outstanding vendor’s payments and assure timely reconciliation.
Control consumption of project (petrol, electricity, water, telephone,)
Participate in the improvement of the accounting system and the system of internal control.
Ensure compliance with MSH policies and procedures including internal control systems, Global fund guidelines as well as Nigeria Government regulations.
Create all administrative and financial reports monthly as requested by supervisor.
Manage payments of taxes and other statutory payments at state level.
Ensure that payments are compiled, reviewed and sent to country office timely for processing
Ensure that entries are entered into project activity tracking logs accurately and timely.
Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.
Other tasks as assigned by supervisor
Qualifications
University degree / HND in Accounting or equivalent certification from a Business Technical School.
Minimum of 2 years’ experience as an Accountant and in administration
Understanding of key aspects of accounting
Experience with Global Fund and U.S. government projects
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
Verbal and written language skills in English required
Ability to work independently and take initiative
Ability to learn complex program procedures.
Good typing skills.
Good memo composition and editing skills.
Good computer skills with sound knowledge of commonly used application software
Familiar with internet search engines and able to undertake background search on well-defined tasks
Able to work independently by managing priorities and workload within general schedule of work, instructions and standardized practices
Excellent command of written and verbal English
Takes initiative and can start/complete tasks with basic direction
Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed
Ability to Multi-task and organize ongoing projects, looking for ways to become more efficient in completing tasks
Consistently looks for ways to help support
Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with attention to detail and quality
Strong office and organizational skills
Demonstrated ability to work as an effective team member in a complex and fast-paced environment
Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
go to method of application »
Job ref.: R546
Overview
The objective of the Human Resources (HR) Assistant position is to assist the HR Officer with HR functions such as recruitments, filing, benefits and hiring actions. This includes but is not limited to; ensuring completion of employee’s documentation, HR administration and filing as well as documenting all performance actions and ensuring compliance with relevant company and labor practices, and ensuring up-to-date maintenance of personnel files as well as logistical support for the full cycle recruiting process.
The HR Assistant will serve as the liaison between the field offices and head office for HR related activities.
Responsibilities
Assist with staff recruitment by sending invitations, scheduling & participating in interviews, conducting reference check, informs job applicants of their acceptance or rejection for employment
Assist in reviewing salary history of selected candidates and prepare salary analysis for potential hires, sending offer to potential hires and updating the HR Officer with their response.
Informing PD and team members of joining dates of new hires and coordinate with other departments for necessary arrangements for orientation
Maintain personnel records tracking employment history, Confirmation, promotions, transfers, salary, and training
Issuing of letter of employment and confirmation to newly employed staff
Verification of certificates and follow-up on response from former employer
Ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment
Updating the HR databases
Review Time Sheets for errors and correctness
Process of staff benefits such as health insurance and life/Accident insurance Plan
Serve as the liaison between field offices and head office for HR related activities
Conduct terror check for new hires
Collect approved leave form for filing and timesheet confirmation
Draft correspondence for and on behalf of MSH staff
And any other duties that may be assigned from time to time
Qualifications
Minimum of Bachelor's Degree or HND in Business Management, Human Resources Management, Psychology, Social Administration or Law.
Minimum of 2 years’ experience in human resources management, including recruitment and personnel management
Minimum of 1 year experience working with an INGO
Must be a member of Chartered Institute of Personnel Management, Nigeria
Good organizational and interpersonal skills
Good verbal and written communications, teamwork and collaborating abilities
Demonstrated excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive work flow.
Ability to understand comprehensive information.
Basic numeracy and IT skills required for operating various systems.
Ability to interpret, analyze, and explain the official framework employment regulation.
Good negotiating and influencing skills in implementing personnel policies
Ability to research, evaluate and analyze new recruitment techniques, methods, and procedures.
Able to work alone on a broad variety of projects
Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues; experience in conflict resolution helpful
Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines
Proven ability to successfully participate on teams in a fast-paced environment
Demonstrated integrity, confidentiality and approach ability
go to method of application »
Ref Id: R539
Location
: Abuja
Application Link
Location
: Taraba
Application Link
Overview
The Driver’s job is to provide transport support services to all technical program areas. The driver is also required to drive MSH Global Fund Malaria vehicles while transporting staff which include: Project staff, Country
Directors/Representative and visitors. Drivers are also responsible for overseeing vehicle maintenance.
Responsibilities
Drive project staff to activities and meeting within and outside of base/location.
Maintain accurate and up to date records relating to individual vehicle use.
Ensure all aspects of vehicle policy are being followed and enforced during your assignments.
Inspect vehicle prior to travel to ensure all fluids, tires, wipers, belts e.t.c. are in good working order.
Signal any sign of need for maintenance or other problem with the vehicle to the Senior Operations and Procurement Specialist.
Keep vehicle health log updated.
Ensure the security of the vehicle when outside of the office.
Ensure the safety of all passengers.
Submit all expense reports in a timely manner to accounting, properly completed.
Move project properties to locations where they may be needed.
Ensure all safety kits, like fire extinguisher, triangular caution sign, first aid kit, e.t.c. are in the vehicle.
Ensure all passengers are well seated with cross belts fastened.
Maintaining a Vehicle Log Book which records all movement of the vehicle as per MSH procedures
Any other responsibility as may assigned by the supervisor.
Qualifications
High School Certificate. University degree preferred.
0 - 2 years related work experience with international non-governmental organizations in Nigeria.
Sound judgment, non-aggressive driving style and good communication skills.
Good knowledge of standard driving practices
Good driving record.
Ability to travel if required
Initiative for interpreting and responding to events quickly; and motivations which activate and direct safe behavior and anticipate problems
Ability to organize and complete manual and routine tasks as assigned
Ability to perform at an acceptable level of control skill.
go to method of application »
Job Overview
The IT Associate role is to ensure proper computer operations so that end users can accomplish business tasks.
This includes receiving, prioritizing, documenting, and actively resolving end user help requests.
Responsibilities
Setup and install new devices (Computers, Printers, Scanners e.t.c) according to MSHs standard.
Assist in office network administration.
Attend to incoming help requests from end users via both telephone and e-mail in a courteous manner.
Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue.
Build rapport and elicit problem details from users
Prioritize and schedule problems. Escalate problems (when required) to the appropriately experienced Manager.
Record, track, and document the help desk request problem-solving process, including all successful and unsuccessful decisions made, and actions taken, through to final resolution.
Apply diagnostic utilities to aid in troubleshooting.
Access software updates, drivers, knowledge bases, and frequently asked questions resources on the Internet to aid in problem resolution.
Identify and learn appropriate software and hardware used and supported by the organization.
Perform hands-on fixes at the desktop level, including installing and upgrading software, installing hardware, implementing file backups, and configuring systems and applications.
Install anti-virus software.
Performing preventative maintenance, including checking and cleaning of workstations, printers, and peripherals on a monthly basis (monthly report of the work done submitted to the supervisor)
Prepare the Projector and other presentation materials for quality presentations.
Test fixes to ensure problem has been adequately resolved.
Perform post-resolution follow-ups to help requests.
Develop help sheets and frequently asked questions lists for end users.
Send a weekly Status report and Time Sheet to supervisor.
Carryout additional tasks issued out by the supervisor in line with the company business.
Qualifications
University Degree in Information Technology or Computer science.
Knowledge of administrative and clerical procedures
Knowledge of computers and relevant software application
Knowledge of customer service principles and practices
Keyboard skills
Logical and flexible approach to solving problems, especially when working under pressure
Verbal and written language skills in English required.
MCSE, N+ or A+ , CCNA (industry-standard professional qualifications)
Ability to work a switchboard
Exceptional interpersonal skills
Must possess a user-first mentality
Experience with Google Apps
Exceptional motivation to learn on the job
Extensive Windows, Mac and iOS or Android experience
Experience with Python, Dart or GO a plus
Familiarity with computer networking, TCP/IP a plus
Familiarity with Symatec Altiris a plus.
Related search
