Description
Reference No: R1348
Main Purpose of Job
Reporting to the Chief Financial Officer, the Regional Director of Finance and Operations determines and implements accounting, purchasing, and operational standards for MSH’s global portfolio of projects.
The role is accountable for continually improving compliance and reducing organizational exposure to risk by establishing systems and procedures that ensure adherence to standards by project teams.
Serves as the liaison between HQ Accounting and field operations, and creates synergies between HQ Accounting, Treasury, FP&A, and project teams. Leads and/or provides mentorship to members of MSH’s Shared Services Management Unit team.
Oversight of Field Financial and Accounting Management, Procurement, Compliance, and Risk:
Develop, implement, and monitor global accounting and procurement standards for all countries in MSH’s global portfolio.
Establish systems in each country to ensure that compliant accounting operations are maintained and staff act in full compliance with local laws, comply with the terms and conditions of contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
Oversee HQ purchasing activities supporting Field and HQ locations, projects and departments.
Conduct investigations as needed.
Accountable for ensuring timely and accurate submission of financial reports and other related information.
Manage MSH’s Quickbooks financial management system across all countries. Maintain account translation between Quickbooks and Costpoint.
Collaborate with HQ Accounting and FP&A teams on monthly close process. Accountable for the timely and accurate transfer of financial information from Quickbooks to Costpoint.
Ensure that small projects, projects undergoing start-up or close-out, and projects experiencing staffing gaps receive financial management support as needed.
Continuous Process Improvement:
Work with project teams and other FAO staff in the assessment and implementation of systemic business process improvements that promote greater efficiency and enhance internal controls.
Lead the development and implementation of operational improvements and initiatives related to both cash and financial risk management.
Proactively engage in solving problems through close collaboration with FAO colleagues, project leadership, and project accounting staff; oversee action plans.
Strategic Advisor to HQ and Project Leadership:
Serve as a consultant to HQ and project leadership as it relates to field financial management, risk, and compliance.
Build the local capacity of project leadership to effectively provide financial management oversight, manage compliance and risk, monitor budgets, and understand financial accounting.
Team Management:
Directly manage the procurement team and accounting staff in the Shared Services Management Unit. Indirectly provide leadership to field finance, accounting, and/or operations staff
Build a highly effective team through ongoing training, performance management, development, and mentoring.
Required Minimum Education
Minimum of a Master’s Degree in Business Administration, Financial Management, Accounting, or other relevant discipline or equivalent experience.
Required Minimum Experience
Minimum of 10 years of progressive experience in accounting, including leadership and management of Accounting functions or teams.
Knowledge and Skills:
Demonstrated success in managing finance and/or accounting functions in challenging environments.
Experience working for international organizations with US Government funding. Prior work experience with non-USG, foundations, and other donors a plus.
Deep knowledge of effective management practices that lead to reliable internal controls and compliance with donor regulations, local laws, and USAID policies and procedures required.
Demonstrated experience working with senior and executive leadership to develop strategies and implement initiatives to further the goals of the organization.
Strong leadership, mentoring, management, analytical and organizational skills .
Strong conceptualization, facilitation, and planning skills.
Excellent verbal and written communication skills, as well as oral presentation skills.
Strong cross-cultural communication and active listening skills.
Proficiency with Quickbooks required.
Experience with Deltek Costpoint preferred.
Fluency in English required. French language proficiency a plus.
Competencies:
Ability to understand, organize, and update accounting software applications or databases, and is comfortable maximizing systems to automate and improve accounting processes.
Ability to work under pressure with a positive attitude, remain focused on results, and respond to changing priorities
Ability to work in a diverse organization and communicate effectively with all levels in the organization
Must be adaptable, collaborative, and a problem-solver.
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Reference No: R1341
Overview
The Talent Development Associate will provide administrative support to the Talent Development team. With direction, employee will follow standard protocols to support the Talent Development team in administering learning and performance programs.
This role will complete tasks related to HR software and information systems and their use in implementing, tracking, and evaluating the effectiveness of the learning and performance functions.
Under the supervision of the Talent Development Manager, this role maintains, manages, and troubleshoots our systems, communicates information on Talent and Learning processes, programs, and tools; develops and disseminates necessary documentation and curriculum; and acts as a liaison with other departments.
This role must handle confidential information.
To support the ongoing needs of our fast-paced, dispersed, and growing organization, the role must collaborate closely with the Talent Development team and HR Partner team, as well as technical subject matter experts and other members of MSH worldwide.
Specific Responsibilities
Management, maintenance and troubleshooting of learning and performance systems (60%):
Under the direction of the Talent Development Manager, provide administrative support for the Performance module in Workday.
Participate in testing and implementation of new processes and system upgrades.
Research, troubleshoot and resolve routine problems, unexpected results or process flaws and perform scheduled maintenance activities.
Respond to queries in the performance inbox in a timely manner.
Under the direction of the Talent Development Manager, provide administrative support for the Learning module in Workday and other Learning platforms.
Complete user uploads, add new courses, manage enrolments, track participation, and troubleshoot routine issues.
Respond to queries in the learning inbox in a timely manner.
Assist with in-house training on all TD systems and provide support to system users.
Support the development of training materials and user manuals as well as systems documentation and standard operating procedures as needed.
Report management and evaluation (20%):
Pull reports for Workday, Navex, Humentum and eCornell so that TD can report relevant metrics.
Utilize standard reports for ongoing customer needs, maintaining and adjusting to continually improve data output.
Talent Development administration (15%):
Update Talent Development Intranet pages as necessary as a trained and authorized editor.
Submit purchase orders (POs) and invoices for Talent Development activities, via Costpoint system.
Coordinate the logistics for Talent Development workshops and events.
Team Relationships (5%):
Active participation in Talent Development initiatives, team activities, process development and improvement, and HR team engagements
Other tasks as assigned
Education
Required: Bachelor's Degree or equivalent
Preferred: Bachelor's Degree with focus in Human Resources or Learning Development
Experience:
Required: 1 year of related experience
Preferred:
1-3 years of experience working within HR and/or within an international organization or an organization with multiple offices
Experience in a global NGO organization preferred
Experience with HRIS, Excel skills and prior responsibility for report generation a plus
Experience working in a remote reporting structure with time differences
Knowledge and Skills:
Ability to perform administrative work of a complex nature with direction
Strong organizational skills
Excellent interpersonal skills and proven ability to communicate effectively
Proficiency with MS Office Suite, Google Drive, and reporting systems
General knowledge of HRIS systems and learning platforms
Excellent English communication skills required in both verbal and written
Additional language skills in French advantageous
Demonstration of ability and motivation to support a diverse team a plus
Competencies:
Customer-service orientation skills, with the motivation and ability to function with different cultures globally
Organized and excellent attention to detail
Sense of urgency to ensure able to meet varying deadlines
Ability to reprioritize, with input from manager, as deadlines in supporting several staff can change frequently
Ability to work effectively and efficiently under pressure, to think on your feet and creatively problem-solve issues
Strong skills in project management and training logistics management
Discretion and confidentiality a must
Physical Demands:
Keyboard use, pulling drawers, lifting papers <10 lbs.
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